Career Search Manager (Aviation & Engineering) | AI-Assisted Research and Job Applications

I am looking for a highly organized, detail-oriented Virtual Assistant to help manage my professional job search in both aviation and engineering. I am an Aerospace Engineering graduate, FAA Certified Flight Instructor (CFI/CFII), and former aerospace engineer. My goal is to secure a professional position as either a flight instructor/commercial pilot or an entry-level engineer. This is not simply a data entry position. I am looking for someone who can think independently, conduct research, use AI effectively, and manage the application process with minimal supervision. If we work well together, I expect this to become a long-term working relationship. ⸻ Primary Responsibilities: Job Research Search daily for new opportunities including: Aviation • Flight Instructor (CFI) • Flight Instructor Instrument (CFII) • Part 61 Flight Schools • Part 141 Flight Schools • Assistant Chief Instructor • Survey Pilot • Pipeline Patrol • Banner Tow • Skydive Pilot • Aerial Photography • Traffic Watch • Low-time SIC positions • Ferry Pilot • Commercial Pilot • Aviation Operations Engineering • Systems Engineer • Manufacturing Engineer • Aerospace Engineer • Mechanical Engineer • Test Engineer • Manufacturing Technician • Engineering Technician • Production Technician • Quality Engineer • Integration Engineer • Assembly Technician • Industrial Engineer ⸻ Search Locations Priority locations: • Chicago metropolitan area • Dallas–Fort Worth • Houston After thoroughly searching those markets, continue searching throughout the United States for qualified opportunities. ⸻ Application Responsibilities Your responsibilities include: • Researching new openings daily • Searching company career pages • Searching flight schools that may not advertise openings • Identifying hiring managers or Chief Flight Instructors whenever possible • Completing online applications • Uploading resumes and supporting documents • Generating customized cover letters using AI • Tailoring cover letters to each employer • Reviewing AI-generated writing before submission • Maintaining an organized spreadsheet of every application submitted • Preventing duplicate applications • Tracking follow-up dates • Keeping organized copies of all submitted documents • Bringing unusual application questions to my attention when necessary ⸻ AI Usage I encourage the use of AI tools such as ChatGPT or Claude to improve efficiency. You will be provided with: • Resume(s) • Career Knowledge Base • Writing Guidelines • Standard Operating Procedures • AI Prompt Library These resources should be used to generate customized, professional cover letters and application responses. The goal is to create applications that feel personalized—not generic. ⸻ Desired Skills • Excellent written English • Strong research abilities • High attention to detail • Comfortable learning new systems • Experience with ATS/job application websites • Google Sheets / Excel • AI experience (ChatGPT, Claude, etc.) • Administrative support • Recruiting or hiring experience is a bonus ⸻ Trial Project The project will begin with a paid trial consisting of approximately 10–15 job applications. If successful, this can become an ongoing role with consistent work. ⸻ When Applying Please answer the following questions: 1. Have you previously submitted job applications on behalf of a client? If yes, describe the project. 2. What AI tools do you currently use? 3. Describe a project where attention to detail was critical. 4. If an application asks a question that cannot be answered using the information I provide, what would you do?