Commercial Real Estate Transaction Coordinator

TITLE: Commercial Real Estate Development Coordinator — Remote ABOUT US We are a boutique commercial real estate development firm headquartered in Newport Beach, CA, specializing in ground-up retail development and acquisitions across Southern California and the Western United States. Our active pipeline includes multi-pad retail centers with national credit tenants such as 7-Eleven, McDonald's, Grocery Outlet, and Planet Fitness — spanning entitlements, due diligence, leasing, and construction. We are a small, fast-moving team and the right coordinator will have real ownership over the systems that keep our deals on track. WHAT YOU'LL DO Build and maintain a master Excel deal tracker covering all active acquisitions and development projects Track and proactively flag all critical dates — LOIs, PSAs, Escrow, due diligence deadlines, entitlement milestones, lease commencements, and construction deliverables Monitor project email daily and update the tracker in real time as deals and communications progress Create clean, executive-level dashboards so ownership can see full pipeline status at a glance — color-coded, conditional formatting, no clutter Attend 3–4 scheduled Zoom calls per week with ownership and tenants (approximately 1 hour each, during Pacific business hours) Assist with coordinating third-party vendors — title companies, civil engineers, architects, attorneys, and municipalities — during due diligence and pre-construction phases Prepare concise deal status summaries and assist with communication drafts as needed WHAT WE'RE LOOKING FOR Commercial real estate experience is required — you must understand deal stages (LOI, PSA, due diligence, closing), lease structures, and ground-up development timelines Advanced Excel proficiency: conditional formatting, dynamic dashboards, pivot tables, and clean professional layouts, daily updates and real time inputs. Exceptionally organized and proactive — you flag issues before they become problems, Strong written English — you will be drafting summaries and correspondence on behalf of our team Must be available and responsive by next day Pacific business hours for email and communications, and available for 3–4 scheduled Zoom calls per week (approximately 1 hour each). We will work to schedule calls at times mutually workable for both Pacific and Philippine Standard Time. Candidates with U.S. client night-shift or overlap experience are strongly encouraged to apply. Prior experience supporting U.S.-based real estate firms is a strong plus ENGAGEMENT & COMPENSATION Remote, part-time to start with potential to expand $8–$15/hr depending on experience SCREENING QUESTIONS Describe your commercial real estate experience. What types of transactions or projects have you worked on — acquisitions, leasing, ground-up development, property management? Describe the most complex Excel tracker or dashboard you have built. What did it track and what specific formulas or features did you use? Have you supported U.S.-based real estate clients before? If so, describe the firm, your role, and the hours you worked. What does "due diligence" mean in a commercial real estate acquisition and what typically happens during that period? Are you available for scheduled Zoom calls during Pacific business hours? What overlap hours work best for you? Thank you, Phil Andoniu Sage Investco Newport Beach, CA