Data, Invoicing & Financial Operations Specialist

We are looking for a detail-oriented Data & Money Specialist to support invoicing, payment tracking, inventory records, financial data, and daily reconciliation processes for a growing retail business. This role involves more than entering information into spreadsheets. The right candidate must be comfortable comparing records across multiple systems, identifying discrepancies, investigating missing information, and following up until records are complete and accurate. Schedule: 11:00 AM–6:30 PM Eastern Time, 5–6 days per week. Availability: You must be available to be scheduled on any day of the week, including weekends. Working days will be assigned weekly. Starting Rate: $3.00–$3.50 per hour during the initial 90-day trial period, depending on experience. The rate will be reviewed after the trial based on performance, reliability, accuracy, and overall fit, with the opportunity for an increase. Key Responsibilities: - Review invoices, payments, balances, credits, refunds, and transaction records for accuracy. - Enter and update invoice information across internal trackers and business systems. - Reconcile information between invoices, POS records, spreadsheets, supplier platforms, and databases. - Monitor pending invoices and payments and follow up until confirmation is received. - Verify all required information before closing completed transactions. - Compare inventory records against supporting documents, images, and system data. - Track product costs, quantities, weights, certificates, and other item information. - Identify mismatches, missing documentation, duplicate entries, and unusual balances. - Maintain accurate Google Sheets or Excel trackers and prepare recurring reports. - Communicate discrepancies clearly and include relevant supporting information. - Escalate unresolved financial or inventory issues when necessary. - Provide daily updates on completed reviews, discrepancies, and outstanding items. Requirements: - Previous experience with invoicing, bookkeeping support, accounts payable or receivable, financial administration, inventory control, or data reconciliation. - Strong numerical accuracy and exceptional attention to detail. - Strong Google Sheets or Excel skills. - Ability to compare information across multiple platforms and identify inconsistencies. - Experience with POS, invoicing, accounting, inventory, or supplier-management systems. - Excellent written English and professional follow-up skills. - Ability to maintain accuracy while completing repetitive, detail-oriented work. - Comfortable investigating discrepancies instead of simply recording information. - Reliable internet connection and a backup plan for internet or power interruptions. - Ability to work independently and manage recurring daily and weekly deadlines. Experience with Lightspeed, inventory databases, vendor invoices, payment reconciliation, or retail financial operations is a plus. How to Apply: Please begin your proposal with the word Magnolia so we know you carefully reviewed the job post. In your proposal, briefly describe: - Your experience with invoices, financial records, or inventory reconciliation. - The spreadsheet and business systems you have used. - An example of how you identified and resolved a financial or data discrepancy. - Your availability for an 11:00 AM–6:30 PM Eastern Time shift, 5–6 days per week, including weekends when scheduled.