Exceptional Executive Virtual Assistant

I’m looking to hire an exceptional Executive Virtual Assistant to become a trusted long-term partner in managing both my personal and professional life. The role involves handling administrative tasks, ensuring smooth operations, and providing support in various capacities. The ideal candidate will be proactive, detail-oriented, and able to work independently. Executive Virtual Assistant (Full-Time, Remote) About the Role I am looking for a highly organized, proactive, and trustworthy Executive Virtual Assistant to help manage both my personal and professional life. This is a long-term role supporting a busy executive with a demanding schedule. The role combines executive assistance, personal administration, and financial organization to help keep both my professional and personal life running efficiently. I am looking for someone who can anticipate needs, solve problems independently, and leverage technology and AI to maximize productivity. Key Responsibilities Executive & Administrative Support * Manage business and personal calendars, appointments, and scheduling. * Coordinate domestic and international travel, including flights, hotels, visas, transportation, and detailed itineraries. * Draft, proofread, and manage professional correspondence and emails. * Prepare, format, and organize presentations, documents, and reports. * Track action items and proactively follow up to ensure completion. * Conduct online research and prepare concise summaries and recommendations. * Organize digital files, documents, and cloud storage. Personal Assistance * Manage personal appointments and family schedules. * Book restaurants, events, and personal services. * Coordinate with household staff, service providers, and contractors. * Research products, services, gifts, and major purchases. * Manage recurring personal administrative tasks and reminders. Financial Organization * Organize and maintain personal financial records and documents. * Track bill payments, subscriptions, renewals, and important financial deadlines. * Prepare monthly summaries of personal expenses and spending. * Maintain an organized filing system for bank statements, insurance policies, investment reports, tax documents, warranties, and receipts. * Coordinate with accountants, bankers, wealth managers, insurance providers, and other professional advisers when required. * Track budgets for travel, household expenses, and personal projects. * Prepare simple financial spreadsheets and reports for review. * Research financial products, services, and major purchases, presenting comparisons for consideration. * Flag important financial matters that require attention or approval. Please note: This is an administrative role. It does not involve making financial decisions, transferring funds, executing investments, or accessing financial accounts without explicit authorization. Skills & Experience Required * Minimum 3 years’ experience supporting senior executives or business owners. * Excellent spoken and written English. * Outstanding organizational and time-management skills. * Exceptional attention to detail. * Ability to work independently with minimal supervision. * High level of professionalism, discretion, and integrity. * Strong proficiency in Microsoft Office (Outlook, Excel, Word, and PowerPoint). * Strong proficiency in Google Workspace. * Comfortable working across multiple time zones. AI & Technology * Demonstrated proficiency in AI tools such as ChatGPT, Claude, Gemini, Perplexity, and Microsoft Copilot. * Ability to use AI to conduct research, summarize information, draft emails and documents, prepare meeting notes, create presentations, and automate repetitive administrative tasks. * Strong understanding of when AI-generated content requires fact-checking and human judgment. * Enthusiasm for adopting new technologies and improving workflows through automation. Personal Qualities I’m looking for someone who is: * Highly proactive * Exceptionally organized * Reliable and dependable * Trustworthy with confidential information * Resourceful and solution-oriented * Calm under pressure * An excellent communicator * Passionate about continuous improvement and finding smarter ways of working What Success Looks Like The ideal assistant will become a trusted extension of my day-to-day operations by anticipating needs, staying one step ahead, improving organization, reducing administrative workload, and helping me focus on high-value priorities. To Apply Please include: * Your CV or résumé. * A brief introduction about yourself. * Your relevant executive assistant experience. * Examples of executives or business owners you have supported. * Your availability and preferred working hours. * Your expected monthly salary. * A brief description of the AI tools you regularly use and how you have applied them in your work.