Executive Assistant / Administrative Support Specialist

KLG is an appearance attorney company providing limited-scope court appearances to attorneys and law firms across California (think: "substitute teacher" in the courtroom). We handle in-person and virtual appearances for criminal, immigration, and general civil matters. We’re looking for a highly organized, detail-oriented, & reliable Executive Assistant / Administrative Support Specialist to help keep daily operations running smoothly and efficiently. What You’ll Do: • Manage and organize email correspondence • Draft and edit documents, emails, and other communications • Schedule appointments and coordinate meetings • Handle phone calls and respond to inquiries in a timely manner • Input and update data in spreadsheets and databases • Maintain accurate and up-to-date records • Assist with virtual file and folder organization • Conduct online research as needed • Edit and update company website as needed • Assist with basic accounting tasks • Troubleshoot minor technology issues • Communicate effectively with attorneys and team members • Help maintain order and efficiency in daily operations • Additional duties may be assigned (as needed) What We’re Looking For: • Proven experience as an executive assistant, administrative support specialist, or a similar role • Highly organized with strong attention to detail • Strong written and verbal communication skills • Proficient in Google Workspace and/or Microsoft Office (Docs, Sheets, Calendar, etc.) • Ability to manage multiple tasks simultaneously and meet deadlines • Familiarity with legal or professional services environments is a plus • Must be available during Pacific Time hours Compensation: $5 - $7 USD/hr Hours: Approximately 40 hrs/week - Pacific Time hours