Executive Assistant + Hiring Coordinator | Organized Problem Solver Needed for Fast Paced CEO

We are looking for a highly organized, proactive, resourceful Executive Assistant / Hiring Coordinator to support a fast paced entrepreneur and CEO with multiple businesses. This is not a passive assistant role. You will help support executive operations, organization, hiring coordination, scheduling, communication, and administrative workflows across a dynamic environment where priorities can shift quickly. A large portion of the workload will be handled by you, however, you will also have an assistant available to help support approximately 20% to 30% of operational tasks. We’re looking for someone who enjoys bringing structure to busy environments, thinks ahead, communicates clearly, and takes ownership. Schedule Monday through Friday: 10:00 AM to 6:00 PM - 45 min break Eastern Time Alternating Saturdays: 11:00 AM to 5:00 PM Eastern Time Responsibilities * Calendar management and scheduling * Managing reminders, deadlines, follow ups, and executive priorities * Hiring support including candidate screening, interview coordination, recruitment assistance, and job posting management * Coordinating tasks across team members * Keeping projects, documents, systems, and information organized * Supporting executive communication and administrative workflows * Tracking assignments and ensuring follow through * Helping solve problems and remove operational bottlenecks * Supporting day to day executive operations across multiple businesses Ideal Candidate You may be a strong fit if you are: * Extremely organized * Strong with follow through and accountability * Excellent communicator with strong English skills * Comfortable in fast paced, high accountability environments * Experienced with hiring, recruiting, HR coordination, or interviewing * Calm under pressure and adaptable to changing priorities * Proactive and solutions oriented * Tech savvy and quick to learn systems * Capable of thinking independently instead of waiting for instructions for every small task Preferred Experience Experience in some or all of the following is a plus: * Executive assistance * Hiring / recruitment / HR coordination * Calendar management * Remote team coordination * Google Workspace * Upwork recruiting or remote hiring * Administrative operations support Important We value reliability, responsiveness, organization, discretion, strong communication, and problem solving. This role is best suited for someone who enjoys supporting ambitious leadership, thrives in structured but fast moving environments, and can handle responsibility with professionalism and maturity. To Apply Please answer ALL of the following: 1. Tell us about your executive assistant experience. 2. Tell us about your hiring / recruiting experience. 3. Describe a time you supported a demanding, busy, or fast moving leader. How did you handle it? 4. Give an example of a problem you solved without being told exactly what to do. 5. What tools, systems, or software are you strongest with? 6. Confirm you can work the required EST schedule. 7. Start your application with the phrase: “Organization is my superpower.” Applications that do not follow instructions may not be considered.