Executive Assistant & ISO Compliance Coordinator (ISO 9001, 14001, 45001)

We are seeking a highly organised and proactive Virtual Executive Assistant / Business Systems & Compliance Coordinator to help streamline our operations, documentation, quality systems, and executive support functions. This is a long-term opportunity for the right person who enjoys creating order, improving systems, and supporting business growth. Key Responsibilities - Executive Assistant Support - Manage calendars, meetings, and appointments - Prepare meeting agendas and minutes - Coordinate follow-up actions and deadlines - Assist with email management and correspondence - Support business owners with administrative tasks - Document & Template Development - Create and maintain professional company templates including: --- Microsoft Word templates --- Microsoft Excel templates --- PowerPoint templates --- Forms and registers - Ensure consistent branding across all company documents - Improve document workflows and standardisation - Document Control & Business Systems - Maintain document registers and version control - Develop and manage document control procedures - Organise company files and folder structures - Ensure records are maintained in accordance with company procedures I- SO Management System Support Assist in maintaining and improving our Integrated Management System (IMS) covering: - ISO 9001 Quality Management - ISO 14001 Environmental Management - ISO 45001 Occupational Health & Safety Responsibilities include: - Updating policies and procedures - Maintaining registers and compliance records - Scheduling internal audits - Preparing audit documentation - Tracking corrective actions and improvement opportunities - Maintaining risk registers - Supporting management reviews - Ensuring documentation remains current and compliant - Policy & Procedure Development - Draft and update company policies - Create standard operating procedures (SOPs) - Develop workflows and process documentation - Assist with business improvement initiatives - Business Administration - Create and maintain spreadsheets and trackers - Develop reporting dashboards - Assist with HR administration and onboarding documentation - Support project administration and reporting As the ideal candidate, you will have: - Excellent written English - Strong Microsoft Office skills (Word, Excel, PowerPoint) - Experience with document control systems - Experience supporting ISO-certified organisations - Familiarity with ISO 9001, ISO 14001 and ISO 45001 - Strong attention to detail - Ability to work independently - Excellent organisational and communication skills - Experience creating professional business documentation - Highly Desirable - Experience working with engineering, construction, consulting, or professional services businesses - Internal auditing experience - Quality management or compliance background - Experience with SharePoint, Microsoft 365, or document management systems Engagement - Part-time initially (approximately 10–20 hours per week) - Long-term ongoing role - Remote work - Flexible hours - Opportunity to grow with the business To Apply, please provide: - A brief summary of your relevant experience - Examples of templates, procedures, or policies you have created - Experience with ISO 9001, ISO 14001, and/or ISO 45001 - Examples of document control or compliance work you have completed - Your hourly rate and availability We are looking for someone who can become a trusted extension of our team and help us build scalable, professional business systems as we continue to grow.