⭐ Executive Assistant & Operations Coordinator (Part-Time) — Right Hand to Founder

I run a fast-growing digital education ecosystem focused on helping adults build modern digital skills. The business is scaling very quickly, and I need a highly organized, proactive Executive Assistant who can serve as my right hand. This role is not just admin work. I am looking for someone who can think with me, anticipate needs, keep me on track, and make sure the right things happen at the right time. This is a long-term partnership for someone who loves structure, clarity, and operational excellence. ⭐ Who You Are You are: Obsessed with organization Comfortable managing multiple projects at once Excellent in written communication Great at filtering and prioritizing information Proactive — you anticipate needs before I ask Calm, detail-oriented, and solutions-focused Comfortable with light creative approvals (social content, email drafts, etc.) Tech-savvy and eager to learn new tools Someone who thrives working with founders Bonus if you have: Experience supporting a CEO/founder Experience in online education, marketing, or digital business A background in operations, project management, or EA work

• ⭐ Responsibilities (Your Core Impact)
• 🔹 Executive Support
• Manage and organize multiple email inboxes
• Filter, flag, and summarize the most important messages
• Draft replies or prepare responses for me
• Manage my calendar, reminders, and follow-up tasks
• Keep me focused on the highest-impact tasks
• 🔹 Operations & Project Management
• Set up and maintain ClickUp / Asana / Notion boards
• Track ongoing tasks, deadlines, and deliverables
• Coordinate between me, contractors, agencies, and support teams
• Document processes and create simple SOPs
• Keep the business running smoothly behind the scenes
• 🔹 Content & Brand Support (Light)
• Review and approve social media content
• Upload content to scheduling tools (Metricool, Later, etc.)
• Help manage WordPress pages (basic)
• Organize assets, testimonials, and media
• Ensure brand consistency across platforms
• 🔹 Founder Productivity
• Daily check-ins on priorities
• Weekly executive summaries
• Help condense and organize ideas, notes, and documents
• Reduce mental load and decision fatigue
• Maintain a “command center” for all moving pieces
• ⭐ Tools You’ll Use
• (Don’t worry if you don’t know all — willingness to learn is enough)
• Gmail + Google Workspace
• Notion / ClickUp / Asana
• Slack
• WordPress
• WooCommerce
• Metricool / Later
• Google Sheets
• Canva (light editing/approvals)
• ⭐ Hours & Structure
• 10–20 hours/week to start
• Flexible schedule
• Must be responsive during AZ/FL-friendly hours
• Long-term role with potential to grow into full-time Chief of Staff role