Executive Assistant (Operations, AI, & Daily Accountability)

I run multiple businesses with different team members responsible for different areas. I’m looking for a high-level Executive Assistant who can help maintain structure, ensure consistency, and keep everything moving the way it’s supposed to—daily. This role is centered around organization, follow-through, and making sure nothing is missed. ⸻ What You’ll Do • Support me in staying consistent with my daily priorities and responsibilities • Maintain daily check-ins across all team members to ensure work is being completed • Keep track of what’s done, what’s pending, and what needs follow-up • Ensure tasks are being handled properly and aligned with each person’s role • Follow up where needed so everything stays on track • Keep systems, trackers, and updates organized and easy to review • Assist with submissions, outreach, and general execution when needed • Use AI tools to improve efficiency and streamline workflows • Provide light support across operations, marketing, social media, and funding-related tasks ⸻ What I’m Looking For • Experience in Executive Assistance, Operations, or Project Coordination • Strong organizational skills and attention to detail • Someone who follows up consistently and keeps things moving • Comfortable managing multiple priorities and people at once • Clear, professional communicator • Familiarity with AI tools (ChatGPT or similar) • Someone who naturally brings structure and consistency ⸻ Goal of This Role To ensure that everything and everyone stays aligned, consistent, and on track—daily—without things needing to be chased down or revisited. ⸻ When Applying Please briefly share: 1. Your experience supporting operations or managing ongoing tasks 2. How you stay organized and ensure follow-through 3. What AI tools you use and how you use them Include the word “organized” in your application so I know you read this. ⸻ Final Note I’m looking for someone who brings structure, calm, and consistency into a fast-moving environment and helps everything run smoothly behind the scenes.