Executive Assistant — Real Estate Development Startup

I am launching a real estate development startup and need a sharp, organized, and highly motivated executive assistant to help me keep everything moving. This is a fast-paced role with a lot of moving parts — you will be the central hub that ties everything together across my team, suppliers, architects, and contractors. This is a fully remote role. If you are exceptional at what you do, location does not matter. This role has real growth potential. As the business grows, so does your responsibility and compensation. What you will be doing - Coordinating communication between team members, suppliers, architects, and contractors on my behalf - Making and receiving calls on my behalf — you are comfortable on the phone, confident, and represent me professionally in every conversation - Following up on outstanding tasks and making sure nothing falls through the cracks - Organizing and maintaining documents, checklists, and project files - Conducting supplier and vendor outreach — calling and emailing manufacturers and vendors to gather information, pricing, and confirmations - Scheduling calls and meetings and preparing agendas - Researching topics and summarizing findings clearly and concisely - Drafting emails and messages for my review - Maintaining task lists and keeping me updated on progress without being asked - Assisting with hiring — posting jobs, filtering applications, and presenting the best candidates - Identifying problems early and bringing solutions, not just the problem What I am looking for - Super sharp — you think ahead, connect dots without being told, and figure things out independently - Great communicator — exceptional written and spoken English, you represent me professionally in every email, message, and phone call - Confident and natural on the phone — you are comfortable calling suppliers, contractors, and vendors, asking the right questions, and getting the information we need without hesitation - Positive attitude — you bring energy and optimism to everything you do, even when things get chaotic - Hustler mentality — you do not wait for work to come to you, you go find it and make things happen - Roll up your sleeves — no task is beneath you, no problem is someone else's problem, you own outcomes - Highly organized — nothing slips through the cracks on your watch, everything has a home - Executive assistant experience — you have done this at a real level for a real executive or entrepreneur, not just admin work dressed up as EA experience - Available during US Pacific Time business hours for at least 4 to 6 hours of overlap daily What this is not This is not a data entry role. This is not a task-ticking role. This is not for someone who waits to be told what to do next. I need someone who is two steps ahead of me at all times — not two steps behind. I need someone who responds with yes, I already started on it, here is where I am, and here is what I flagged along the way — not yes, noted, understood, and then silence. To apply One requirement only. Record a short video or voice message — 2 minutes maximum — telling me who you are and why you are the right person for this role. This is required. Applications without a video or voice recording will not be considered. Rate: Please state your expected hourly rate in your proposal