Executive Assistant (for Remote/ Long-Term/ Admin + Hiring Support)

What You’ll Be Doing 1. Email & Communication Management • Monitor and respond to emails on our behalf • Keep communication organized and ensure timely replies • Draft professional, clear, and friendly responses 2. Administrative Support • Assist with basic admin tasks (paying bills, organizing documents, tracking tasks) • Liaise with our bookkeeper (organizing receipts, sharing financial info, etc.) • Help keep our operations running smoothly 3. Data & Systems Support • Pull data from our EMR system (Jane App) • Organize and input data into spreadsheets for payroll and bookkeeping • Maintain accurate and well-organized records 4. Recruitment & Hiring Support • Follow up with candidate leads provided by our hiring manager • Send timely and professional emails to applicants • Conduct initial screening interviews via Zoom • Coordinate shortlisted candidates for final interviews • Assist with onboarding new hires Who This Role is Perfect For • You are highly organized and detail-oriented • You communicate clearly and professionally in written English • You are proactive and can manage tasks without constant supervision • You are comfortable handling confidential information • You are tech-savvy and can quickly learn new tools Role Details • Remote position • Starting part-time (with potential to increase hours) • Long-term opportunity for the right person • Must be available for some overlap with Pacific Time (Canada)