Executive Virtual Assistant | Healthcare Operations, Marketing & Project Management

Executive Virtual Assistant | Healthcare Operations, Marketing & Project Management (Long-Term) Full-Time | Remote | Long-Term Opportunity We are looking for an exceptional Executive Virtual Assistant to become a key member of our growing healthcare organization. This is NOT a typical virtual assistant role. You will work directly with the owner of a physician-led healthcare company in the United States and help build multiple exciting healthcare businesses from the ground up. If you’re someone who enjoys organization, project management, marketing, problem-solving, AI tools, and helping businesses grow, this could become a long-term career opportunity. We are looking for someone who takes ownership, thinks ahead, and loves getting things done. ⸻ About Us We are a physician-owned healthcare organization based in Michigan, USA. Our businesses include: • Primary Care • Urgent Care • Occupational Medicine • Employer Health Programs • Regenerative & Longevity Medicine • Men’s Health • Medical Weight Loss • Physician Personal Brand & Social Media We are expanding rapidly and need an organized, intelligent, and reliable Executive Virtual Assistant to help us scale. ⸻ What You’ll Be Doing Every day is different. You’ll help coordinate projects, organize operations, create marketing materials, assist with hiring, and ensure nothing falls through the cracks. Executive Assistance ✔ Calendar management ✔ Email management ✔ Research projects ✔ Vendor coordination ✔ Meeting notes ✔ Document preparation ✔ SOP creation ✔ Organizing Google Drive ✔ Task management ✔ Project tracking ✔ Internet research ✔ Data entry ⸻ Project Management Coordinate dozens of projects simultaneously including: • New Urgent Care opening • Healthcare marketing • Hiring • Occupational medicine contracts • Business development • Operations manuals • New service launches • Vendor follow-up • Equipment ordering • Timeline management ⸻ Marketing & Social Media Create Canva graphics Schedule social media posts Write captions Create LinkedIn content Create Instagram content Create Facebook content Update websites Coordinate email marketing Research hashtags Monitor social media engagement Organize content calendars Repurpose videos into multiple pieces of content ⸻ AI & Technology We use AI every day. You should be comfortable learning tools such as: • ChatGPT • Canva • Google Workspace • Microsoft Office • Meta Business Suite • Asana • ClickUp • Trello • Dropbox • Loom • Zoom Experience is preferred, but a willingness to learn quickly is essential. ⸻ We’re Looking For Someone Who Is… ✅ Extremely organized ✅ Detail-oriented ✅ Excellent written English ✅ Proactive ✅ Resourceful ✅ Positive attitude ✅ Fast learner ✅ Comfortable with technology ✅ Reliable ✅ Takes ownership ✅ Excellent communicator ✅ Loves solving problems ⸻ Preferred Experience Healthcare experience is a plus but not required. Experience as an Executive Assistant or Operations Coordinator is highly preferred. Experience with: • Social Media • Canva • ChatGPT • Google Workspace • Project Management • Marketing • Administrative Support ⸻ Work Schedule 40 hours per week Monday–Friday Must have at least 4 hours of overlap with Eastern Time (U.S.) for meetings and collaboration. Reliable high-speed internet is required. ⸻ Compensation Competitive hourly rate based on experience. Long-term opportunity with performance-based raises and bonuses. We are looking for someone who wants to grow with our company for years to come. ⸻ How to Apply To be considered, please submit the following: 1. Resume 2. Short Cover Letter Tell us why you’re the perfect fit. ⸻ 3. Two-Minute Video Please record a short video introducing yourself. Tell us: • Where you’re from • Your experience • Why you’d like this position • Why you’d be a great fit ⸻ 4. Include This Phrase At the top of your proposal write: “Healthcare Growth is my passion.” Applications without this phrase will not be considered. ⸻ 5. Tell Us What AI tools have you used? What project management software have you used? Have you ever managed social media? Have you worked with healthcare clients? ⸻ What Success Looks Like Within your first 90 days, you will have: Organized company projects into a project management system. Built and maintained a social media content calendar. Helped coordinate the urgent care launch. Assisted with hiring and onboarding. Created professional documents, presentations, and marketing materials. Become the owner’s trusted right hand for daily operations. ⸻ Why This Role Is Different This isn’t a “do a few admin tasks” position. You’ll be helping build multiple healthcare companies with a physician entrepreneur who values innovation, continuous learning, and excellence. If you enjoy taking initiative, learning new skills, and making a measurable impact, you’ll have significant opportunities to grow into leadership as the business expands.