Executive Virtual Assistant – Payroll & Invoice Reconciliation (Long-Term Opportunity)

We are a growing logistics company looking for a reliable and detail-oriented Executive Virtual Assistant to support our finance and administrative operations. As the founder, I manage multiple responsibilities and need someone who can take ownership of payroll preparation and invoice reconciliation with accuracy and professionalism. Scope of Work Your primary responsibilities will include: * Preparing payroll for 50+ employees. * Calculating salaries, overtime, deductions, and other payroll adjustments accurately. * Verifying payroll data before finalization. * Reconciling customer invoices for the past two months. * Identifying and reporting discrepancies between invoices, payments, and records. * Organizing financial records in Excel or Google Sheets. * Maintaining accuracy and confidentiality while handling financial information. * Communicating clearly regarding missing data or reconciliation issues. Required Skills & Experience The ideal candidate should have: * Proven experience in payroll processing. * Strong experience with invoice reconciliation. * Excellent knowledge of payroll calculations, deductions, and recordkeeping. * Advanced Microsoft Excel or Google Sheets skills (formulas, filtering, sorting, pivot tables are a plus). * Strong attention to detail and analytical skills. * Ability to work independently and meet deadlines. * Excellent written English communication skills. What We're Looking For We value accuracy, accountability, and someone who takes initiative rather than simply following instructions. If you enjoy organizing financial records, solving discrepancies, and ensuring payroll is error-free, we'd love to hear from you. Budget We understand the current budget is modest and may not fully reflect the workload involved. This project is intended as an initial trial to find the right person. If we have a successful working relationship, our goal is to offer the right candidate ongoing, long-term work with the opportunity for a permanent position as our company continues to grow. How to Apply To confirm that you've read this job description carefully, please begin your proposal with the word **"Reconcile"**. In your proposal, please include: * A brief summary of your payroll and invoice reconciliation experience. * The number of employees you've managed payroll for. * The accounting or payroll software and tools you have worked with. * Your availability and expected turnaround time. We look forward to working with a dependable professional who can become a valuable part of our team.