Executive Virtual Assistant

We are seeking an organized, proactive, detail-oriented Executive Virtual Assistant to support a fast-growing beverage company and its founder. This role is ideal for someone who thrives on creating order from chaos, anticipates needs before they arise, communicates professionally, and genuinely enjoys helping executives stay focused on high-value priorities. Responsibilities Executive Support * Manage and organize email inboxes * Draft and respond to routine emails * Prioritize communications and flag urgent items * Manage calendars, appointments, and scheduling * Coordinate meetings and send reminders * Manage and summarize voicemails * Prepare agendas and meeting notes * Coordinate travel arrangements when needed Administrative & Business Operations * Create and send invoices * Track accounts receivable and payment status * Maintain spreadsheets and reports * Track inventory forecasts and deadlines * Follow up with vendors, suppliers, and customers * Assist with event planning and logistics * Coordinate sample shipments and customer requests * Organize files, documents, and contracts Personal & Family Support * Schedule appointments * Coordinate personal calendar activities * Manage reminders and follow-up tasks * Assist with research, reservations, and special projects Ideal Candidate * Exceptional organizational skills * Strong written and verbal communication * Excellent attention to detail * Self-starter who requires minimal supervision * Highly proficient with Google Workspace and Microsoft Office * Experience with QuickBooks is a plus * Experience supporting executives or business owners preferred * Ability to maintain confidentiality and professionalism *Highly dependable, accurate & discreet What Success Looks Like You are the person who ensures nothing falls through the cracks. You help create calm, organization, and efficiency so leadership can focus on growth, partnerships, customers, and strategic initiatives. Supportive and positive. If you love creating systems, managing details, solving problems, and helping busy executives stay ahead, we’d love to hear from you. To Apply: Please send: * Resume * Brief introduction about yourself * Relevant experience * Availability (hours per week) * Desired hourly rate * Any experience with executive support, scheduling, invoicing, inventory tracking, QuickBooks, Shopify or customer service We are looking for someone who is dependable, proactive, positive, and eager to become a trusted partner in our growing business.