Executive and Personal Assistant (Part-Time, Ongoing)

About This Role You'll be supporting the founder of a fast-growing, mission-driven company that designs meaningful travel experiences connecting travelers with local communities, nature, and culture. The organization operates with an entrepreneurial mindset, where trust, ownership, and initiative are highly valued. Every team member is encouraged to solve problems proactively, improve processes, and contribute ideas that make a real impact. This is more than a traditional executive assistant role. You'll become a strategic partner, helping the founder stay focused by managing operations, coordinating projects, organizing travel, and ensuring that important priorities move forward efficiently. If you enjoy working in a dynamic environment where no two days are the same, appreciate autonomy, and are excited by organizations that combine business with positive social and environmental impact, this role could be a great fit. What You'll Do - Calendar & Scheduling - Manage executive calendar and coordinate meetings - Track commitments and follow up on deliverables - Optimize scheduling across multiple time zones if needed Travel & Logistics - Research, compare, and book flights and accommodations - Coordinate travel logistics and arrange ground transportation - Handle pre-trip and post-trip arrangements Administrative & Personal Support - Manage personal and professional tasks - Process payments, track important documents - Coordinate appointments (medical, legal, etc.) - Handle vendor relationships and follow-ups Event Coordination - Plan and coordinate events (dinners, meetings, retreats, etc.) - Manage vendor communications and logistics Research & Decision Support - Investigate and compare products/services for purchasing decisions - Compile information to support executive decision-making - Source and arrange gifts or special items Special Projects - Execute complex, multi-phase projects requiring organization and follow-up - Drive projects from conception through completion