Executive assistant GHL,JobTread, Spreadsheet

Job Description: Bilingual Executive Assistant (JobTread, GHL, & Spreadsheets) Job Title: Bilingual Executive Assistant (English/Spanish) – CRM, Reports, & Call Handling Location: Remote (Preferably aligned with US Time Zones / Latin America) Job Type: Part-Time / Full-Time (Ongoing) Experience Level: Intermediate to Expert Job Overview We are seeking an organized, proactive, and tech-savvy Bilingual Executive Assistant to support our daily operations. In this role, you will act as a key administrator—managing data entry, generating performance reports, and serving as the primary point of contact for incoming phone calls. The ideal candidate has hands-on experience with GoHighLevel (GHL), JobTread, and spreadsheets (Excel/Google Sheets), and can communicate flawlessly in both English and Spanish. Key Responsibilities Systems & Data Entry: Maintain and update client databases, project files, and records in JobTread and GoHighLevel (GHL). Reporting: Generate, organize, and analyze weekly/monthly reports from GHL, JobTread, and spreadsheets to track KPIs, project progress, and sales. Phone Reception & Support: Answer incoming phone calls professionally in both English and Spanish, route calls, take detailed messages, and follow up with leads or clients. Spreadsheet Management: Build, update, and manage Google Sheets or Excel tracking sheets with high accuracy. General Admin Support: Assist the executive team with calendar management, email correspondence, and other administrative tasks as needed. Required Skills & Qualifications Bilingual: Fully fluent in both written and spoken English and Spanish (non-negotiable). Software Proficiency: Proven experience working with GoHighLevel (GHL) and JobTread. Spreadsheet Mastery: Strong skills in Google Sheets/MS Excel (formulas, data formatting, and pivot tables). Communication & Phone Manners: A clear, warm, and professional phone presence with a quiet, distraction-free remote work setup. Attention to Detail: Excellent data entry accuracy and a highly organized approach to multitasking. Reliability: High-speed, stable internet connection and a reliable computer. How to Apply Please submit your resume and a brief cover letter outlining your experience with GHL and JobTread. Bonus: Please include a 1-minute Loom video or audio recording introducing yourself in both English and Spanish so we can hear your phone voice! How to Find & Refer the Best Talent on Upwork Because Upwork's marketplace changes constantly, posting the job description above is the fastest way to get qualified applicants to come to you. However, you can also proactively search for the best candidates using these targeted search strategies. 1. Highly Targeted Search Terms to Use on Upwork Go to the Upwork search bar, select "Talent", and search using these specific keyword combinations: "GoHighLevel" AND "JobTread" AND "Spanish" "Bilingual Virtual Assistant" GHL "Spanish English Executive Assistant" CRM 2. Best Filtering Settings To find candidates who speak perfect Spanish/English and can work during your business hours, apply these filters on the left-hand side of your Upwork search results: Location: Filter by Latin America (countries like Colombia, Mexico, and Venezuela have a massive pool of highly educated, fully bilingual virtual assistants who work in US time zones at very competitive rates—typically $6 to $12+/hour). English Proficiency: Set to Fluent or Native. Job Success Score (JSS): Filter for 90% and above to ensure a proven track record of reliability. 3. Tip I prioritize candidates who submit an audio or video introduction. Since answering phone calls is a core duty, hearing their pronunciation and tone in both languages before scheduling an interview will save you hours of interviewing time.