Finance Administrator (Part-Time, Remote) — Xero Required

Company: Positive Steps (NDIS Psychosocial Support Services, Brisbane & Gold Coast, Australia) Hours: 2–3 days per week (flexible on split, consistency preferred) Location: Remote — Philippines-based candidates Start: ASAP About the Role Positive Steps is looking for a highly detail-oriented Finance Administrator to take ownership of our day-to-day finance operations in Xero. This is not a high-volume, move-fast role — it’s a precision role. You will be handling subcontractor payments and client invoicing, where a single error can cascade into real problems for our business and the people we support. We need someone who double-checks their own work as a matter of habit, not because they were told to. Key Responsibilities ∙ Subcontractor invoice checking — reviewing incoming subcontractor invoices for accuracy (correct rates, hours, service items, supporting documentation) before approval ∙ Client invoicing — preparing and issuing accurate invoices in Xero ∙ Outstanding invoice follow-up — tracking unpaid invoices and following up with clients/funders in a professional, persistent manner ∙ General finance administration support in Xero as needed Must-Haves ∙ Proven hands-on experience with Xero (please detail how long and in what capacity) ∙ Exceptional attention to detail — you will be asked to demonstrate this in the application process ∙ Strong written English for invoice follow-up communications ∙ Reliable, quiet home working setup with stable internet ∙ Available to work consistent hours across 2–3 days per week, overlapping with AEST business hours Nice-to-Haves ∙ Experience with NDIS, healthcare, or disability services invoicing ∙ Experience in a bookkeeping or accounts admin role in an Australian business Why This Role Matters Accuracy is the number one requirement. Mistakes in this role create downstream problems — for subcontractors who don’t get paid correctly, for clients who get billed incorrectly, and for our cash flow. We’d rather have someone slightly slower and completely accurate than someone fast and error-prone.