Financial Bookkeeping for Holding Company

Remote Bookkeeper / Staff Accountant — Holding Company with Multi-Entity Structure (Civil Engineering / Land Surveying Subsidiary) What You'll Do Books & Closings Own weekly and monthly close processes across all entities Maintain clean, audit-ready books in QuickBooks Online Reconcile all bank accounts, credit cards, and intercompany accounts on a weekly cadence Manage intercompany billing and eliminations in line with actual deliverables (not just journal entries for convenience) Maintain job cost coding and department-level tracking inside QBO Job Costing & Unit Economics Build and maintain project-level job costing for a civil engineering / land surveying operating company — revenue per project, field crew costs, gross margin per job Deliver project-based unit economics: cost per survey, cost per as-built, margin by service line, crew utilization Flag margin erosion or cost overruns at the project level before they show up in the monthly P&L Reporting Weekly cash flow reporting (cash position, AR aging, AP aging, burn/generation by entity) Monthly financial package: P&L, balance sheet, cash flow statement, by entity and consolidated Variance commentary — not just numbers, but what changed and why Support ad hoc reporting for lender relationships, tax planning, and acquisition due diligence Systems & Process Work inside QuickBooks Online with job cost department coding already configured Use AI-assisted tools to speed up reconciliation review, anomaly detection, and reporting (e.g., bank rec exception flagging, automated variance summaries) — we want someone who's already integrating AI into bookkeeping workflow, not someone who needs to be convinced it's useful Identify and propose process improvements as the entity count grows What You Need to Bring Required Deep, current knowledge of U.S. GAAP and standard accounting practices — this is a U.S. entity, U.S. tax filer, and books need to hold up to U.S. lender and tax standards Hands-on experience with holding company / multi-subsidiary accounting — intercompany transactions, consolidations, disregarded entity treatment, dividend/distribution accounting Advanced QuickBooks Online proficiency (bank feeds, class/department tracking, job costing modules) Direct experience with project-based / job-cost accounting, ideally in civil engineering, land surveying, construction, or a comparable field-services industry Strong written communication — your reporting needs to be clear enough that a non-accountant principal can act on it immediately Demonstrated experience using AI tools (e.g., for reconciliation review, reporting automation, anomaly detection) as part of an accounting workflow Strongly Preferred Professional experience at a top-tier global accounting, audit, or advisory firm (e.g., KPMG, EY, Deloitte, PwC, Accenture, or comparable) — candidates with this background will be prioritized Experience supporting companies preparing for SBA or conventional bank financing (clean, lender-ready books) Familiarity with payroll systems (ADP preferred) and reconciling payroll to the GL Prior experience working directly with a founder/owner or PE-style principal rather than purely with another accounting team Engagement Details Format: Remote, ongoing contract (not project-based) Time commitment: Part-time to start, with room to grow as the entity count expands — please indicate your availability Cadence: Weekly check-ins/reporting, monthly close deliverable, ad hoc requests as needed Tools provided: QuickBooks Online access, bank/credit card read access as needed for reconciliation How to Apply Please include in your proposal: Your experience with multi-entity / holding company books specifically (not just single-entity SMB bookkeeping) An example of job costing or unit economics work you've done for a project-based business (construction, engineering, surveying, or similar) Which AI tools you currently use in your bookkeeping/accounting workflow and how Your prior firm experience, if applicable (KPMG, EY, Deloitte, PwC, Accenture, or similar) Your availability and typical turnaround time for weekly reporting We're looking for someone who treats this like they're running the finance function of a serious company — because that's what it is.