Financial & Operations Administrator – Remote / Ongoing Support

We are looking for a reliable and highly organised Financial & Operations Administrator to support the day-to-day financial and operational administration of our small international recruitment and consulting business. This is a hands-on administrative role requiring someone who is comfortable switching between finance administration, document management, data entry, and recruitment/operational support. Main Responsibilities: - Financial Administration - Prepare and administer monthly invoices and receipts - Process and track purchase orders - Process and verify consultant/supplier timesheets - Record customer payments - Monitor outstanding and overdue invoices - Support Accounts Payable and Accounts Receivable administration - Maintain accurate financial records and supporting documentation - Enter and maintain information in Zoho Books - Reconcile administrative information across spreadsheets and financial records where required Operational Administration: - Maintain and organise company documents and records - Perform regular data entry and administrative updates - Check contracts and other documents for completeness, accuracy and consistency - Support the preparation and formatting of candidate CVs - Assist the recruitment team with administrative tasks - Maintain and update information in Smartsheet and Google Sheets - Support other general operational and business administration as required Required Skills We are looking for someone who: - Has previous experience in financial, accounts or business administration - Is comfortable managing both Accounts Payable and Accounts Receivable - Has excellent attention to detail - Can manage multiple tasks and priorities simultaneously - Has strong computer and clerical skills - Is fluent in written and spoken English - Can work effectively under pressure - Takes initiative when priorities or plans change - Has good critical-thinking and problem-solving skills - Is comfortable working independently in a small-business environment Tools Experience with the following is needed: - Microsoft Excel / Google Sheets - Microsoft Word / Google Docs - Smartsheet - Zoho Books Experience with recruitment or staffing administration would be an advantage, particularly working with contracts, consultants, timesheets, CVs and purchase orders. Fluent English is mandatory; other languages like French or Polish are greatly advantageous. When applying, please briefly describe your experience with: Accounts Payable and Accounts Receivable Invoice and payment administration Timesheets and purchase orders Zoho Books or similar accounting software Operational or recruitment administration