Founder Associate | AI Operator | Executive Assistant

Job Title Founder Associate | AI Operator | Business Operations Coordinator (Remote) About the Role I am looking for an exceptional Arabic-speaking professional to work directly with me as a long-term Founder Associate and AI Operator. This is not a traditional Virtual Assistant role. I am looking for someone who can become an extension of the founder, help organize multiple ventures, manage priorities, coordinate projects, conduct research, leverage AI tools extensively, and transform ideas into structured execution plans. The successful candidate will work across startups, business ventures, investment research activities, strategic initiatives, operational projects, government-related opportunities, and personal business initiatives. The ideal candidate enjoys solving problems, building systems, organizing complexity, and using AI to improve productivity and execution. Core Responsibilities Founder Support * Work directly with the founder on a daily basis. * Help organize priorities across multiple projects. * Track commitments, tasks, and deadlines. * Prepare executive summaries and decision briefs. * Convert voice notes, ideas, messages, and discussions into actionable plans. * Build systems that improve founder productivity. Project Management & Execution * Manage project trackers. * Follow up on action items. * Maintain execution plans. * Coordinate activities across multiple projects. * Monitor deadlines and milestones. * Identify blockers and recommend solutions. * Prepare weekly project status reports. AI Operations * Use Claude extensively. * Use ChatGPT extensively. * Create advanced prompts and workflows. * Generate reports, analyses, summaries, plans, SOPs, and documentation. * Build AI-assisted operating systems. * Organize AI-generated knowledge and outputs. * Improve workflows using AI tools. Business Research & Analysis * Research industries and markets. * Analyze business opportunities. * Conduct competitor analysis. * Research suppliers, partners, service providers, and technologies. * Prepare business research reports. * Assist with strategic planning. Investment Research Support * Monitor selected public companies. * Track earnings announcements. * Follow company developments. * Monitor business and economic news. * Maintain investment watchlists. * Prepare research summaries. * Build investment tracking spreadsheets. Important: This role does not involve making investment decisions or executing trades. The role is focused on research, organization, reporting, analysis, and operational support. Government Programs & Opportunities * Research government programs. * Track support initiatives. * Organize application requirements. * Follow deadlines and updates. * Assist with documentation and submissions. Documentation & Knowledge Management * Organize company documents. * Build knowledge bases. * Create SOPs and operational manuals. * Maintain records and documentation. * Build systems for storing and retrieving information. Meetings & Communication * Prepare agendas. * Take notes. * Prepare summaries. * Track action items. * Follow up on commitments. Required Skills * Native or near-native Arabic. * Strong written Arabic. * Good English communication skills. * Strong internet research abilities. * Strong analytical thinking. * Excellent organizational skills. * Strong follow-up capabilities. * High attention to detail. * Ability to work independently. Technical Skills * Claude * ChatGPT * Excel / Google Sheets * Google Workspace * Microsoft Office * Notion (preferred) * ClickUp / Asana / Monday (preferred) Preferred Backgrounds * Founder Associate * Chief of Staff * Startup Operations * Project Management * Business Analysis * Consulting * Strategy & Operations * Operations Management Who Should Not Apply * Traditional data entry assistants. * Candidates seeking highly repetitive work only. * Candidates with little interest in AI tools. * Candidates who require detailed instructions for every task. What Success Looks Like Within the first 90 days, the successful candidate should be able to: * Organize multiple projects into a structured operating system. * Maintain reliable project tracking. * Produce high-quality executive reports. * Build AI-assisted workflows. * Help reduce founder operational workload significantly. * Improve visibility across projects, priorities, and decisions. Application Requirements Please submit: 1. Resume/CV. 2. Portfolio or work samples. 3. Description of projects you have managed. 4. Description of how you use Claude and ChatGPT in your daily work. 5. Tools you are most comfortable using. 6. Availability and preferred working schedule. 7. A short introduction video explaining your background and why you are a good fit. Selection Process Shortlisted candidates will complete a practical assessment involving: * Organizing business information. * Structuring projects and tasks. * Creating executive summaries. * Demonstrating AI-assisted workflows. * Building a project tracking system. This role is intended to become a long-term partnership for the right candidate. AI Systems & Agent Development Responsibilities The candidate will be expected to actively use Claude, ChatGPT, and modern AI tools to build, operate, and improve AI-powered business systems. Responsibilities include: * Building and maintaining Claude Projects. * Creating and managing AI knowledge bases. * Designing AI agent workflows. * Creating prompt libraries and reusable AI frameworks. * Building business operating systems using AI. * Structuring business knowledge into organized AI-accessible formats. * Designing multi-agent workflows for business operations. * Supporting AI-powered reporting and decision-making systems. * Building and maintaining project-specific AI workspaces. * Using AI to accelerate research, documentation, planning, analysis, and execution. Preferred Experience: * Claude Projects * Claude Artifacts * ChatGPT Projects * AI Agents * Prompt Engineering * AI Operations * Knowledge Management Systems * Notion AI * Workflow Automation * Business Process Automation Candidates should provide examples of AI systems, workflows, agents, or knowledge bases they have personally built.