Fractional BizOps Associate (Bookkeeping Plus)

# About Beyond Data We are a boutique Data & AI consultancy of ~15 senior engineers working across multiple countries. We don't negotiate quality, our execution pace is fast, our workflows are lean, and we treat our timelines and client commitments with respect. We are looking for a Business Operations Associate to own our back office. You will own the operational machinery of the company: money in and out, paperwork, and the logistics of getting new people onto the team. Your goal is that these things simply happen. This is the first dedicated operations role we're hiring, so you'll inherit processes that currently live largely in the founder's head. A good hire can adopt these processes and execute on them; a great hire improves upon them. This is a back-office and coordination role, not a sales role. You won't be prospecting, writing proposals, or booking meetings for a pipeline — that work sits elsewhere. You're the connective tissue of the organization, spending your days with contracts, invoices, HR workflows, and accounting software. If you're a bookkeeper who's incredibly organized and has an analytical mindset, and has ambition to take on more general biz ops responsibilities, we want to talk to you. Find more details here: https://ats.beyonddataconsulting.io/jobs/644c64d7-6f50-443c-a4e5-7407a31c2932 # What You'll Do - Basic bookkeeping work - keeping the books clean and organized, and performing basic financial reporting. - Prepare and send client invoices (a handful each month) and track them through to payment. - Run the monthly subcontractor payment cycle for ~15 people across multiple countries: collect invoices, reconcile them, and prepare the payment run. - Chase what's outstanding on both sides, and surface anything that needs a decision rather than letting it sit. - Run our contract and NDA generators end-to-end: gather the inputs, generate the documents, route them for signature, and file the executed copies. Our founder's only involvement should be receiving a signature request in his inbox. - Run onboarding for new subcontractors: paperwork, accounts, system access, and first-week logistics. - Document what you take over, then simplify or automate it. Roughly: if you've done something the same way three times, we want it to be a system by the fourth. - Post open roles, keep our applicant tracking system clean, and schedule interviews. # What We're Looking For ## Must have - **Excellent written English.** We're an English-first company. - **Rigorous follow-through.** Payments and contracts are the kind of work where "I forgot" is expensive. You track your own loose ends without being asked. - **Comfort with money and paperwork:** invoices, payment runs, contracts, signatures. You don't need an accounting background, and you don't need to be an expert on these things from the get-go, but you need to be careful and genuinely unbothered by high attention to detail. - **Bookkeeping experience.** categorizing expenses, keeping our books clean, and flagging any issues. - **Ambition beyond bookkeeping.** Solid bookkeeping fundamentals is a must have, but the right hire wants to move beyond that into a broader biz ops role. - **Quickbooks fluency.** Our books are run out of Quickbooks, and that's not going to change anytime soon. - **Discretion.** You'll see contracts, rates, and candidate information. - **Ownership mindset.** You can take a process that currently lives in someone else's head, learn it, and then run it better than it was being run before. ## Nice to have - Experience at a consultancy, agency, or staffing firm. - Experience with cross-border contractor payments. - Experience with contracts. - Recruiting coordination experience. - Familiarity with Google Workspace, Slack, Linear, and Harvest. - Fluency with AI tools -- if you aren't yet a power Claude user, you will be soon! # Why Join Us? - **Real ownership from day one:** you're the first dedicated operations hire. You're not slotting into someone else's system — you're building the system. - **Room to grow:** we're growing, and the operational surface of the business grows with us. - **No busywork theater:** we're a small, senior team. If you automate half your job away, that's a win here, not a threat. - **A direct line:** you'll work directly with our founder. No layers, no committees, no waiting a week for an answer.