Fractional Chief of Staff / Operations Coordinator (5 Hours per Week)

Fractional Chief of Staff / Operations Coordinator (5 Hours per Week) About Us We are a small consulting business supporting ERP and manufacturing clients. The team currently consists of the owner and an executive assistant. The business is healthy and growing, but we are looking for someone to provide operational discipline and accountability, not to do the work itself. This is a long-term role with approximately 5 hours per week. Mission Your job is not to be another assistant. Your job is to make sure the system runs. You will help ensure that commitments are completed, follow-ups are not missed, consultant packets are prepared on time, hours are billed, and weekly administrative activities are completed consistently. You are responsible for keeping the team on track. Weekly Responsibilities Daily Huddle (Monday-Friday) Lead a 30-minute morning meeting with the owner and executive assistant. Review outstanding commitments. Identify blockers. Confirm priorities. Ensure follow-ups have owners. Keep the meeting focused and moving. Weekly Consultant Packet Review Verify that consultant dossiers are prepared each week. Ensure agendas, notes, and action items are complete. Review for quality and consistency. Coordinate with the executive assistant to address gaps. Friday Close Process Ensure timesheets are completed. Verify all assistant hours are submitted and billable work is captured. Confirm invoices and weekly administrative items are ready. Ensure nothing important slips into the weekend. Continuous Improvement Identify recurring issues and process breakdowns. Recommend improvements to prevent missed tasks. Help maintain checklists and accountability systems. What Success Looks Like Daily meetings happen consistently. Timesheets are submitted every Friday. Consultant packets are completed on time. Hours are captured accurately. Follow-ups do not fall through the cracks. The owner spends less mental energy managing details. This Role Is NOT Project management. Customer service. Writing emails. Scheduling meetings. Data entry. Taking notes. Another executive assistant position. Who Will Succeed Former operations coordinators. Chiefs of staff. Executive assistants with strong operational skills. Project coordinators who love checklists and follow-through. People who naturally hold others accountable with professionalism and tact. Personality Traits Organized. Consistent. Comfortable following up repeatedly. Calm and direct. Detail-oriented. Able to keep meetings focused. Not afraid to say, "This is still outstanding." Important You must be comfortable holding the business owner accountable. One of the primary reasons for this role is to ensure that important but non-urgent responsibilities are completed consistently. This is a small role, but it is an important one. We are looking for a long-term partner who enjoys building operational consistency and helping others execute at a high level. If interested please send a short 1-2 minute lume or other video that let's me know why your interested in the position and why you'd be a good fit.