Multifaceted Virtual Assistant

# VA / Appointment Setter — GoHighLevel + Follow Up Boss (Full-Time, Long-Term, US Hours) **Salary:** $XXX/month — full-time, Mon–Fri **Hours:** Must work a FULL US Eastern Time block (8 AM–4 PM or 9 AM–5 PM EST). Night-shift-only applicants will not be considered. **Start:** Immediately ## The Role I run a marketing agency (Transcendent Agency, South Florida) and a 1-on-1 fitness coaching business, and I support a top real estate agent client. You'll work all three every day from one seat. The job in one sentence: **monitor the CRMs all shift, call every new lead fast, and turn conversations into booked appointments.** This is an appointment-setter role with operations work around it — not data entry. ## What You'll Do **Real Estate (Follow Up Boss):** - Monitor FUB all shift — call/text every new lead same day, work every reply toward an appointment - Qualify buyers with a provided script, set up property searches, schedule and confirm showings (calling US listing agents) - Re-engage old leads, send personal touches to past clients, keep every contact on the right campaign - Post and manage social media content (provided), handle DMs - Send the agent a short end-of-day list: what needs her, what got booked, what's in motion **Marketing Agency (GHL + Instantly/Smartlead):** - Monitor cold email replies all shift — every reply gets worked same day toward one goal: a booked audit call - Handle objections from provided scripts; only ever reference our real, documented case studies - Build prospect lists (Apollo, Google Maps, D7), keep campaigns and inboxes healthy - Prep website audit research packets (screenshots + notes) so the owner just hits record **Fitness Coaching (GHL):** - Call every person who downloads the free guide, same day — qualify with a provided script, sort Hot/Warm/Cold in the pipeline - Book Hot leads directly on the coach's calendar ON the call - Protect the show rate: personal day-before texts, call every no-show to rebook - Work follow-up tasks daily; manage Instagram DMs toward booked consults Full SOPs, scripts, and pipelines are already built for all three. You execute the system — and tell us when something in it isn't working. ## Requirements - **GoHighLevel experience required**; **Follow Up Boss experience** (or strong CRM background + master it in week 1) - Clear, confident **spoken English** — you'll be on the phone with US leads and agents daily - Excellent **written English** — texting and emailing US clients all day - Appointment setting experience is a major plus; cold email tools (Instantly/Smartlead) a plus; real estate VA experience a plus - Reliable internet + quiet workspace + backup power/internet - Detail-obsessed: follow the SOP, log everything in the CRM, flag problems instead of hiding them ## Growth Path - **Months 1–3:** base salary, master the systems, book consistently - **Month 4+:** commission on every closed deal from an appointment you set (agency + coaching) - **Later:** first hire becomes Team Supervisor as we add VAs — training, QA, leadership pay + team overrides ## How to Apply (all 6 required — incomplete applications will not be read) 1. Start your application with the word **TRANSCENDENT** 2. Describe your hands-on experience with (a) GoHighLevel and (b) Follow Up Boss — be specific 3. Attach a 1–2 minute voice/video recording (Loom or Vocaroo) introducing yourself in English 4. Your expected monthly salary + which EST block you can commit to (8–4 or 9–5) 5. Scenario 1: A new buyer lead enters the CRM at 9 AM. What exactly do you do in the first 10 minutes? 6. Scenario 2: A cold email prospect replies "Interesting, but I'm pretty busy right now." Write the exact reply you'd send to get them booked.