Operations, Excel & Administrative Coordinator (Long-Term Remote Opportunity)

I'm looking for a highly organized, analytical, and dependable Operations, Excel & Administrative Coordinator to become a long-term member of my growing business. This role is ideal for someone who enjoys solving problems, working with data, organizing information, and helping a business run efficiently. You'll work directly with the business owner on a wide variety of operational, administrative, and analytical tasks. I will provide training, but I'm looking for someone who has an outstanding work ethic, excellent communication skills, availability and a strong desire to learn. ________________________________________ Responsibilities • Build, update, and maintain Excel spreadsheets and trackers. • Analyze operational data and identify trends. • Validate reports and ensure data accuracy. • Create dashboards and management reports. • Work with ADP, online portals, and internal business applications. • Review payroll, attendance, and operational reports. • Draft professional emails, letters, and business communications. • Organize digital files and maintain documentation. • Conduct research and summarize findings. • Schedule meetings and maintain calendars. • Coordinate projects and follow up on action items. • Conduct Zoom meetings for employee coaching, attendance, and operational reviews. • Present reports and performance metrics during Zoom meetings. • Assist with process improvements and business automation. • Support day-to-day administrative and operational activities. • Learn new software, systems, and AI tools as the business grows. ________________________________________ Required Skills • Advanced Microsoft Excel • Strong Microsoft Office skills (Excel, Word, Outlook, PowerPoint) • Excellent administrative and organizational skills • Strong analytical and problem-solving ability • Excellent written and verbal English • Excellent presentation and communication skills • Comfortable leading Zoom meetings with employees • High attention to detail • Strong time management • Ability to multitask and prioritize work • Fast learner with a willingness to learn new technology • Reliable internet connection and computer • Self-motivated with minimal supervision ________________________________________ Preferred Skills • Pivot Tables • XLOOKUP / VLOOKUP • Power Query • Google Sheets • ADP Workforce Now (or similar HR/payroll systems) • Online business portals • AI tools (ChatGPT, Microsoft Copilot, Gemini, etc.) • Process documentation • Dashboard creation • Basic data visualization ________________________________________ What I'm Looking For I'm looking for someone who: • Loves working with Excel and data. • Has exceptional attention to detail. • Takes ownership of their work. • Can communicate professionally with employees and management. • Is comfortable presenting information during Zoom meetings. • Learns quickly and adapts to new systems. • Thinks critically and solves problems independently. • Wants a long-term opportunity with a growing business. • Values quality, reliability, and professionalism. ________________________________________ Compensation We will begin with paid task-based assignments so we can get to know each other's working style and ensure we're a good fit. As you demonstrate reliability, quality, and consistency, the role will transition into a regular hourly position with increasing responsibilities and long-term growth opportunities. ________________________________________ To Apply Please answer the following: 1. Tell me about your Excel experience. 2. What is the most advanced spreadsheet you've built? 3. Have you worked with ADP or other online business portals? 4. Describe a time you found an error that others missed. 5. Have you ever led or presented during Zoom or Microsoft Teams meetings? 6. Which AI tools have you used in your work? 7. Why are you looking for a long-term opportunity? 8. Start your application with the words "Excel Excellence" so I know you've read this posting carefully. This position is for someone who wants to become a trusted member of a growing business—not just another freelancer. If you're dependable, analytical, eager to learn, and take pride in producing high-quality work, I'd love to hear from you.