Paralegal and Virtual Assistant

# Executive Legal & Operations Associate ### Remote | Full-Time ## About Us We are a growing real estate investment, development, and property management company with a team of approximately 30 professionals. We are looking for a highly organized, proactive, and resourceful individual to become the right hand to our Chief Operating Officer & General Counsel. This is **not** a traditional paralegal or executive assistant position. It is a hybrid role combining legal support, operations, project management, executive assistance, and business administration. Every day is different, and you'll have the opportunity to make a meaningful impact across the company. If you're someone who enjoys solving problems, bringing order to chaos, and helping executives operate at their highest level, we'd love to meet you. ## What You'll Be Doing ### Legal Support * Draft, review, and organize contracts, leases, legal correspondence, and corporate documents * Coordinate with outside counsel on litigation, transactions, compliance, and other legal matters * Manage legal files and maintain document organization * Conduct legal and factual research * Track legal deadlines and follow-up items * Assist with commercial real estate transactions and due diligence ### Operations & Project Management * Help manage company-wide projects from planning through completion * Coordinate with vendors, property managers, attorneys, accountants, and internal team members * Track action items and ensure projects continue moving forward * Build systems and processes that improve organizational efficiency * Maintain project timelines and accountability across departments * Assist with operational reporting and special initiatives ### Executive Support * Keep the COO & General Counsel organized and on track * Manage calendars, scheduling, and meeting coordination * Prioritize emails, tasks, and follow-up items * Prepare agendas, presentations, and meeting notes * Handle confidential information with professionalism and discretion * Anticipate needs before they arise ### General Administrative Support * Coordinate travel arrangements * Prepare professional correspondence * Organize digital files and records * Assist with miscellaneous projects as needed * Help create systems that improve productivity across the organization ## We're Looking For Someone Who... * Is exceptionally organized and detail-oriented * Loves checklists, systems, and keeping projects moving * Is proactive and doesn't wait to be told what needs to be done * Can manage multiple priorities without dropping the ball * Communicates professionally and confidently * Is comfortable working independently in a remote environment * Thrives in a fast-paced, entrepreneurial company * Wants to grow with the business over the long term ## Preferred Qualifications We're less concerned with checking every box than finding the right person, but experience in one or more of the following is highly desirable: * Real estate paralegal experience * Commercial real estate or property management experience * Executive assistant experience supporting senior leadership * Project management experience * Operations or business administration experience ### Bonus Points For Experience With * **Podio** * Microsoft Office Suite (especially Excel and Outlook) * Adobe Acrobat * DocuSign * Microsoft Teams * ClickUp, Asana, Monday.com, or similar project management platforms * AI productivity tools (ChatGPT, Microsoft Copilot, Claude, etc.) ## What Success Looks Like Within your first year, you'll become a trusted extension of the COO & General Counsel. You'll know what's happening before you're asked, keep projects on track, help drive company initiatives, and ensure legal and operational matters are organized and moving forward. You'll play a key role in helping the executive team operate more efficiently and effectively. ## Why This Role? This is an outstanding opportunity for someone looking to build a long-term career—not simply fill a position. You'll gain hands-on experience in: * Commercial real estate * Legal operations * Executive leadership * Business strategy * Project management * Corporate operations * Process improvement * High-level decision making You'll work directly with executive leadership and have significant exposure to how a growing real estate company is built and operated. There is substantial opportunity for growth and increased responsibility for the right person.