Part-Time Executive Assistant & Admin Support — Justice-Focused Digital Strategy Firm

About Us We are a digital strategy firm focused on social justice issues, working with some of the leading organizations and political voices in the country. We're a tight-knit team that moves fast, cares deeply about the communities we serve, and believes the how of our work matters as much as the what. We're looking for a part-time Executive Assistant for our principal who shares our values and wants to help keep a busy, purpose-driven practice running smoothly. What You'll Do Billing & financial support — prepare and send client invoices, track payments and follow up on outstanding balances, support payroll processing, manage expense tracking, and help keep our books clean and current Calendar & inbox management — schedule meetings across time zones, triage email, protect focus time, and keep the principal's day running on rails Client & partner communications — draft and send professional correspondence, follow up on outstanding items, and serve as a warm, reliable point of contact Meeting support — prepare agendas, take notes, track action items, and make sure nothing falls through the cracks Administrative operations — contract organization, records management, and keeping our files and systems tidy Project coordination support — help track deliverables and deadlines across client engagements in [Asana/Notion/ClickUp] Light research — gather background on prospective clients, partners, conferences, and speaking opportunities Occasional extras — travel booking, event logistics, and other tasks that keep a small firm humming Who You Are 2+ years of experience as an executive assistant, virtual assistant, or operations/admin professional (agency, nonprofit, or consulting experience a plus) Hands-on experience with billing and light financial administration — invoicing, invoice and payment tracking, payroll support, and expense management. You don't need to be an accountant, but you should be confident and accurate with numbers and financial workflows Values-aligned: you care about social, racial, and economic justice, and you want your work to support organizations fighting for it. Experience with nonprofits, advocacy groups, or movement organizations is a strong plus Exceptionally organized and detail-oriented — you catch the typo, remember the follow-up, and flag the conflict before it happens A clear, warm, professional writer Proactive and self-directed — you don't wait to be told; you see what needs doing and do it Trustworthy and discreet with sensitive client and business information Comfortable with tools like Google Workspace, Slack, Zoom, and a project management platform ([Asana/Notion/ClickUp]); familiarity with invoicing/bookkeeping and payroll tools ([QuickBooks, Wave, Gusto]) strongly preferred