Part-Time Executive Assistant to a UK Founder/CEO - ongoing, ~15 hrs/week (remote, UK hours)

Overview: We're looking for a sharp, proactive Executive Assistant to support a UK-based founder and CEO across both his professional and personal life. This is an ongoing, long-term, part-time role averaging around 15 hours a week, worked remotely on UK business hours. You'll be the person who keeps his inbox, diary, travel and admin running smoothly so he can focus on running the business. It's a role built on trust, discretion and follow-through - we want someone who anticipates what's needed and quietly makes things happen. What you'll be doing - Inbox and diary - Manage and triage the principal's email; own his calendar end to end: scheduling, rescheduling, protecting focus time, reconfirming standing meetings, and keeping track of his action points. - Meetings and scheduling - Set up and coordinate recurring and one-off meetings and calls, including with a roster of regular contacts. You'll handle the back-and-forth to lock in times. - Travel - Build and book travel end to end: UK rail, international flights, hotels, transfers and detailed itineraries. - Events and hospitality - Make restaurant and venue bookings; coordinate regular networking dinners and occasional events, including reservations, guest lists and attendee confirmations. - Task and project coordination - Keep a task-management board up to date (we use Jira): logging, triaging and routing tasks, and chasing items through to completion. - Personal and household admin - Handle personal arrangements (family events, memberships, bookings) and light liaison on a residential rental property (insurance renewals, rent reconciliation, coordinating maintenance). - Ad hoc - Pick up one-off projects and events as they arise. Hours and working arrangement ~15 hours per week on average, spread flexibly across the week. Expect some variation - quieter weeks, and busier ones around travel or events. - Ongoing and long-term - we're looking for someone to settle into the role, not a short project. - Remote, but working UK business hours. About you - Proven experience as an EA or PA to a senior executive, founder or other busy principal. - Exceptional organisation and follow-through - nothing slips through the cracks. - Excellent written English and a polished, professional tone when corresponding on someone else's behalf. - Proactive and self-directed - you anticipate, manage upward, and don't need chasing. - Completely discreet with confidential and personal information. Confident with Microsoft 365 (Outlook in particular) and task-management tools (we use Jira; comparable tools are fine). Resourceful with online booking, scheduling and research. Nice to have - Familiarity with Jira or other project management software - Some exposure to light bookkeeping-adjacent admin - reconciliations, supplier or contract liaison. Tools you'll use Microsoft 365 (Outlook, Word, Excel, SharePoint), Jira, Canva, scheduling tools, and online travel and booking platforms. How to apply Please include the following so we can see you're a strong fit: - A short summary of your experience supporting a senior executive or founder. - How you approach managing a busy inbox and calendar on someone else's behalf. - Your time zone and typical availability during UK hours and average response time.