Payroll and Administration Support – Xero and Google Sheets – 4–8 Hours Weekly

We are a small New Zealand tutoring business looking for a reliable and efficient freelancer to help with weekly payroll and related administration. The work involves checking timesheets, entering and reviewing data, calculating adjustments, following up on missing information and completing routine bookkeeping tasks in Xero. This is an ongoing hourly contract until 1 December 2026. Most weeks will involve approximately 6–8 hours of work, although quieter weeks may be closer to 4 hours. You must be available every Monday during New Zealand business hours, as this is when payroll is prepared. The remaining work can usually be completed flexibly on another weekday. ## What you’ll be doing ## * Preparing and checking weekly payroll information. * Reviewing tutor timesheets for missing or inconsistent details. * Checking that hours, rates and timesheet categories have been entered correctly. * Entering and updating information in Google Sheets and internal systems. * Calculating adjustments to pay, invoices and account balances. * Following up with staff when information is missing or unclear. * Responding to straightforward payroll and billing queries. * Completing basic bookkeeping and data-entry tasks in Xero. * Keeping records accurate and up to date. * Flagging unusual issues rather than making assumptions. * Suggesting improvements where a recurring process could be made more efficient. ## What we’re looking for ## The most important qualities are accuracy, efficiency, reliability and the ability to learn systems quickly. You should be: * Highly organised and comfortable with recurring administrative work. * Accurate when entering and checking detailed information. * Confident working with numbers and basic calculations. * Able to follow documented processes and meet weekly deadlines. * Good at spotting discrepancies, missing information and data-entry errors. * Comfortable working independently once trained. * Willing to ask questions when something is unclear. * A clear and professional written communicator. Experience with Xero, Google Sheets, Excel, payroll, bookkeeping or accounts administration would be helpful, but an accounting qualification is not required. We are open to applicants from other professional or administrative backgrounds who can demonstrate strong attention to detail and an ability to learn quickly. ## Hours and availability ## * Approximately 4–8 hours per week, typically 6–8 hours. * Regular availability required every Monday during New Zealand business hours. * Remaining hours will usually be completed on one other weekday. * Contract expected to continue until 1 December 2026. * Fully remote. * Preference for freelancers based in New Zealand or Australia, but we are open-minded. We will provide training on our processes and systems. After onboarding, we expect the freelancer to manage routine tasks relatively independently and raise anything unusual for review. ## To apply ## Please include: 1. Your location and time zone. 2. Your availability on Mondays during New Zealand business hours. 3. Your relevant experience with administration, payroll, data entry, Xero, Excel or Google Sheets. 4. An example of a recurring process or detailed administrative task you have managed. 5. How you check your work for errors. 6. Your hourly rate. 7. Your availability through to 1 December 2026. Please begin your proposal with **“Monday payroll”** so we know you have read the full description.