Proposal Manager / Invoicing Coordinator

Position Overview We are seeking a reliable and detail-oriented Proposal Manager / Invoicing Coordinator to support a busy real estate services office. This role is responsible for preparing proposals, sending invoices, tracking payments, following up with clients, and keeping project records organized. The ideal candidate is organized, professional, and comfortable working in a fast-paced real estate, construction, or property-related environment. Responsibilities * Prepare and send client proposals. * Review proposals for accuracy, pricing, spelling, and formatting. * Track open proposals and follow up with clients. * Prepare and send invoices. * Track deposits, balances, and unpaid invoices. * Follow up with clients regarding payments. * Maintain organized records for proposals, invoices, contracts, and client communications. * Coordinate with internal staff to confirm project status before invoicing. * Update spreadsheets, CRM systems, and project tracking lists. * Assist with general administrative and office support as needed. Qualifications * Experience with proposals, invoicing, billing, administration, or client coordination. * Real estate, construction, property management, architecture, or compliance experience preferred. * Strong attention to detail. * Good written and verbal communication skills. * Comfortable with spreadsheets, email, PDFs, and basic office software. * Able to manage multiple tasks and follow up without constant reminders. * Professional, organized, and dependable. Ideal Candidate The ideal candidate is someone who can keep proposals, invoices, and client follow-ups moving without things falling through the cracks. This person should be comfortable working with pricing, project details, client emails, and payment tracking.