QBO Accounting and Bookkeeping

Remote Bookkeeper – Position Summary & Responsibilities - Position Summary We are seeking a reliable and detail-oriented Remote Bookkeeper to support our accounting firm with bookkeeping services for multiple small business clients. Our clients include dental offices, medical practices, restaurants, retail businesses, contractors, professional service firms, and other small businesses. The primary responsibility of this position is to maintain accurate bookkeeping records in QuickBooks Online by reviewing, matching, and categorizing banking transactions. As experience and trust are established, additional bookkeeping and client support responsibilities will be assigned. All work will be performed through our secure Remote Desktop environment. No client information should ever be stored or downloaded to personal devices. - Primary Responsibilities -- QuickBooks Online Banking * Review daily and monthly bank feed transactions in QuickBooks Online. * Match downloaded banking transactions to existing invoices, bills, checks, and transfers. * Categorize transactions accurately according to the client's chart of accounts. * Identify duplicate or incorrect transactions. * Flag unusual or questionable transactions for review. * Maintain accurate bookkeeping records for assigned clients. * Ensure transactions are processed in a timely manner. -- Bookkeeping Support As experience grows, responsibilities may include: * Bank and credit card reconciliations. * Recording journal entries as instructed. * Accounts payable and accounts receivable support. * Payroll bookkeeping entries. * Reviewing financial reports for discrepancies. * Assisting with month-end bookkeeping. * Organizing supporting documentation. * Preparing bookkeeping work for year-end tax preparation. -- Client Support * Maintain a list of bookkeeping questions for each client. * Request missing information when needed. * Report bookkeeping issues promptly. * Assist accountants with bookkeeping-related projects. * Support multiple client accounts while meeting established deadlines. - Software The position will primarily use: * QuickBooks Online (QBO) * Secure Remote Desktop * Microsoft Excel * Adobe PDF * Microsoft Outlook * Other firm software as assigned - Security Requirements Because confidential financial information is involved, the following security standards are required: * Access all client work only through the firm's Remote Desktop. * Do not save client information on personal computers. * Do not copy, download, print, or share client files without authorization. * Maintain strict confidentiality regarding all client information. * Report any suspected security concerns immediately. - Qualifications * Experience using QuickBooks Online preferred. * Basic understanding of bookkeeping and accounting principles. * Strong attention to detail. * Excellent organizational skills. * Ability to learn new procedures quickly. * Good written and spoken English. * Ability to manage multiple client files simultaneously. - Growth Opportunity This position begins with transaction matching and categorization using QuickBooks Online's Banking Center. As proficiency is demonstrated, additional bookkeeping responsibilities, payroll support, reconciliations, financial reporting, and client support duties will be assigned. The goal is to develop into a full-charge bookkeeping support role within our accounting firm.