Real Estate Admin Assistant

Strategic Executive Assistant / Chief of Staff (Real Estate) I’m the founder of a rapidly growing real estate ecosystem based in Cleveland, Ohio. Our companies span residential real estate, real estate investing, construction, education, coaching, agent recruiting, events, and business development. I’m looking for a highly organized, proactive Executive Assistant who can become my second brain. This is not a typical VA role. I need someone who can take ideas, build action plans, coordinate projects, follow up relentlessly, and keep multiple initiatives moving forward without constant supervision. Responsibilities * Manage projects from idea to execution * Organize priorities, tasks, and deadlines * Coordinate with team members and vendors * Create SOPs, checklists, and documentation * Conduct research and present recommendations * Help launch new initiatives, events, and marketing campaigns * Prepare presentations, reports, and meeting agendas * Keep me accountable by following up on action items * Improve systems and identify operational bottlenecks You are: * Exceptionally organized * A strong written and verbal communicator * Comfortable using AI tools like ChatGPT and Claude * Experienced with project management software (Monday.com, ClickUp, Asana, Notion, or similar) * Able to solve problems independently * Comfortable working in a fast-paced entrepreneurial environment where priorities can change quickly Bonus Experience * Real estate * Construction * Operations * Marketing * Event coordination * Executive support for founders I’m not looking for someone to simply complete tasks. I’m looking for a long-term strategic partner who loves building systems, creating order from chaos, and helping an entrepreneur execute at a higher level. If this sounds like you, tell me about a time you helped a founder scale a business or manage multiple projects simultaneously, and explain why you’d be the right fit.