Remote Bookkeeper - Multi-Entity BC Corporation (Monthly/Quarterly/Annual Mix)

Overview I need a reliable, self-directed bookkeeper for a small group of BC-based businesses. One entity requires monthly attention, one is quarterly, and the rest are annual only. I'll provide real transaction volume up front so you can quote accurately - no guessing. I'm moving on from my current bookkeeper because I was doing too much of the chasing. I need someone who works the schedule without reminders and flags problems before I have to ask. Scope by entity 1359564 BC Ltd (Riverside by Cowichan Lake Cottages) - MONTHLY 7-unit boutique motel/short-term rental. QuickBooks Online, Dext, Cloudbeds, Airbnb, Stripe. GST/PST/MRDT filings. Payroll for 3 part-time staff. Chequing account: ~60 transactions/month Business Visa: ~26 transactions/month Airbnb payouts to match: ~21/month Stripe/Cloudbeds payouts to match: ~11/month RentInPG (personally-held rental portfolio) - QUARTERLY Multiple rental properties, e-transfer rent income, mortgage payments, property tax and utility payments. Chequing account: ~46 transactions/month (reconciled quarterly, so ~138 per quarterly cycle) Visa: ~35 transactions/month (~105 per quarterly cycle) - note: this card carries a mix of property expenses and personal-pattern spending that needs sorting during reconciliation, not just categorizing Matt Blake Mortgages Ltd, plus two holding companies - ANNUAL ONLY Light-volume mortgage brokerage account plus two entities with minimal to no activity (one needs nil returns filed). Annual cleanup, reconciliation, and filing prep only - no ongoing monthly work. What you'll be doing Reconciling bank and credit card accounts on the cadence above, without being asked Matching Airbnb/Stripe/Cloudbeds payouts to bookings Filing GST, PST, and MRDT (short-term accommodation tax) for the monthly entity Running payroll (QuickBooks Online Payroll) Sending a plain-English summary after each cycle: revenue, expenses, anything flagged - I should never have to ask Flagging personal/business commingling when you see it, not just booking it and moving on Preparing year-end packages for my accountant Requirements QuickBooks Online - proficient, not learning on the job Dext receipt management experience Airbnb payout reconciliation experience (must have done this before, not "can figure it out") BC PST and MRDT knowledge for short-term accommodation Canadian payroll basics (T4s, source deductions, ROEs) Comfortable managing multiple entities on different cadences without losing track of deadlines Fully remote, minimal supervision needed Budget Hourly. Since I've given you real transaction volume above, please use it to quote your estimated hours for each piece - don't just name a rate, tell me how many hours per cycle you expect this to take: Estimated hours/month for the monthly entity (Riverside - reconciliation, payout matching, filings, payroll, summary) Estimated hours/quarter for the rental portfolio (RentInPG - both accounts, includes sorting personal/business mixing) Estimated hours/year for the annual entities (mortgage brokerage plus two holding companies) If your estimate turns out to be consistently off once we're working together, I'll want to understand why before we adjust - so give me a number you can actually hit, not an optimistic one to win the bid. To apply, answer in your cover letter (not just a template pitch): How many STR/hospitality clients have you reconciled Airbnb payouts for? What's your standard monthly close-out deadline, and do you hit it consistently? Briefly - how would you handle a business credit card that has personal purchases mixed in? Based on the transaction volumes above, give me your estimated hours: monthly (Riverside), quarterly (RentInPG), and annual (the remaining three entities) No resumes needed. I'm hiring based on how you answer these, not a list of certifications.