Secretary/ remote assistant

Job Title: Part-Time Virtual Executive Assistant / Administrative Secretary About Us: REcl[AI]m ROBOTICS INC. is an emerging leader in physical AI and advanced mechatronic systems designed to automate high-risk urban remediation, facility maintenance, and perimeter protection [1]. We are structured as a Delaware C-Corporation operating subsidiary wholly owned by our parent holding company, YAE Team LLC [1]. Our corporate files are organized, our federal Tax ID (EIN) is active, and our business bank accounts are fully established [1]. We are seeking a highly organized, disciplined, and professional Virtual Assistant to support our CEO with daily administrative management, document organization, and corporate outreach tracking [1]. This is a strictly transactional, contract-based role. Key Responsibilities: Document & PDF Management: Gather, organize, and archive official corporate PDFs—such as our Delaware Certificate of Incorporation (File No. 10627919), IRS EIN letters (EIN: 42-2663066), and executed stock purchase agreements—inside our secure corporate Google Drive [1]. Outreach & Contact Tracking: Build and maintain a clean Google Sheet tracker documenting all outgoing communications with prospective venture capital (VC) firms and boutique tech law firms [1]. Compliance & Filing Coordination: Coordinate and track local California foreign qualification filings and our Los Angeles Business Tax Registration Certificate (BTRC Account Number: 0003593340) [1, 1]. Patent Clinic Liaison: Coordinate and organize intake paperwork and "Invention Disclosure" documents for our upcoming September waitlist cohort with the UCLA Patent Law Clinic [1]. Required Qualifications: Exceptional written and verbal English communication skills [1]. High proficiency in Google Workspace (Google Drive, Docs, Sheets, and Slides) [1]. Prior experience as a virtual assistant, legal secretary, or startup administrative assistant is highly preferred [1]. Absolute commitment to data confidentiality, professional boundaries, and timely execution [1]. Compensation & Hours: Budget: $500.00 USD per month [1]. Hours: Approximately 10 to 15 hours per week (Part-time, flexible schedule) [1]. Contract Type: Independent Contractor [1].