Senior Staff Accountant

Assist with month-end close, billing, accounts payable, and reconciliations Accounting • Prepare and post journal entries for accruals, prepaids, fixed assets, and other key transactions in accordance with GAAP and internal policies. • Involved in the month-end and year-end close processes, ensuring timely and accurate completion of financial reporting deliverables. • Maintain and reconcile general ledger accounts, ensuring accuracy, completeness, and proper classification of transactions. • Perform detailed balance sheet reconciliations monthly, investigating and resolving variances to ensure data integrity. • Develop and implement process improvements to streamline accounting workflows, reduce manual effort, and enhance data accuracy. • Managing and responding to inquiries sent to the Accounting department’s shared email inbox. • Ensure compliance with internal policies, accounting standards, and regulatory requirements. • Assist with ad hoc analyses, reporting projects, system implementations, and other strategic initiatives as needed. • Analyze financial statements and internal reports to identify discrepancies, variances, or unusual trends and proactively resolve issues. Client Billing • Review customer contracts and agreements to determine appropriate billing terms, schedules, and methods in compliance with company policies and revenue recognition standards. • Collaborate with Sales, Legal, and Service teams to resolve contract discrepancies, clarify billing requirements, and gather any missing documentation or data. • Generate and issue accurate, timely invoices based on completed sales and service transactions, ensuring alignment with contractual obligations and internal controls. • Ensure invoice accuracy, including validation of product or service descriptions, quantities, pricing, and applicable taxes or discounts. • Record and apply incoming payments received via checks, credit cards, or ACH to appropriate customer accounts in the general ledger. • Reconcile customer payments with outstanding invoices, investigating and resolving any variances or unapplied cash. • Maintain and monitor accounts receivable aging reports by business division, proactively flagging overdue accounts and supporting collections efforts when needed. • Assist in month-end close activities related to accounts receivable, including revenue reporting, deferred revenue analysis, and AR-related journal entries. Accounts Payable • Code invoices to the appropriate general ledger accounts and cost centers in alignment with company policy. • Obtain proper departmental or managerial approvals prior to processing payments. • Ensure timely and accurate payments in compliance with internal policies and approval workflows. • Assist with month-end close by preparing accurate AP reports and reconciliations. Payroll • Review and audit payroll data prepared by the payroll team in ADP Workforce Now prior to final submission, ensuring accuracy, completeness, and compliance with internal controls. • Validate employee hours, earnings, deductions, bonuses, commissions, and tax withholdings to ensure all payroll elements are correctly calculated. • Ensure compliance with internal policies and all applicable federal, state, and local payroll regulations. • Reconcile payroll-related general ledger accounts, including wages, payroll taxes, and employee benefits. • Verify the correct classification of employees and compensation structures within the ADP system. • Identify and resolve discrepancies between payroll reports, timekeeping systems, and financial records before payroll is finalized. • Collaborate with the payroll team, HR, and ADP support to address errors, make adjustments, and ensure timely payroll processing. • Prepare and post payroll journal entries to the general ledger in accordance with GAAP. • Monitor accruals related to bonuses, and commissions to ensure proper financial reporting and alignment with payroll cycles. • Uphold confidentiality and integrity of all payroll data and employee information.