Top Executive Assistant / EA to Director/ Design Operations Assistant —Luxury Interiors & FF&E

Hybrid Executive Assistant + Interior Design Support Assistant Executive Support | Sales Meeting Notes | FF&E | SketchUp | Mood Boards | Supplier Follow-Up We are looking for a highly capable Hybrid Executive Assistant / Interior Design Support Assistant to support a busy director across several businesses, with a major focus on SR Interiors, a to high-end interiors, furniture, lighting and product sourcing business. Experience working with clients in New Zealand, Australia, the UK, Europe, Canada or the USA is strongly preferred. Please include examples of Western clients or projects you have supported, especially in executive support, interior design, architecture, FF&E, furniture, property, or supplier coordination. Please do not apply with a generic proposal. In your first paragraph, tell us which Western countries you have worked with, what type of client you supported, and what your responsibilities were. This is not a basic admin role. It is a hybrid position combining: Executive assistant support Meeting and diary management Sales meeting notes and follow-up Interior design support Product sourcing and supplier coordination Mood boards, FF&E schedules and presentations SketchUp / design software support where possible The right person will be organised, proactive, design-aware, commercially mature, and able to support a fast-moving director who works across sales, strategy, product development, designers, suppliers and internal teams. About SR Interiors SR Interiors works in the medium to high-end residential, hospitality and designer-led interiors market across New Zealand and Australia. We work with interior designers, developers, homeowners, hotels, lodges and premium residential projects, supplying curated furniture, lighting, accessories, custom pieces and sourced products. Our design direction is refined, contemporary, material-led and timeless — not mass-market, overly decorative or trend-driven. The Role You will work closely with the director to help bring structure, follow-up, and execution across meetings, sales activity, designer relationships, product sourcing, and interior design support tasks. You will need to be comfortable switching between executive support and design-related work. One day you may be preparing meeting notes and chasing actions. The next day you may be helping build a designer presentation, pulling product options, updating an FF&E schedule, or checking pricing and lead times with suppliers. Key Responsibilities 1. Executive Support Manage the director’s calendar and meetings Protect 2–3 hour daily focus blocks where required Prepare meeting agendas Take clear meeting notes Capture actions, owners and deadlines Chase actions with internal team members and external contacts Draft emails in the director’s tone and style Manage follow-ups with Michelle, Florence, JP, suppliers, designers and other stakeholders Prepare weekly priority lists Keep communication organised and professional Help ensure nothing important falls through the cracks 2. Sales Meeting & CRM Support Attend or review sales meetings and prepare clear notes Capture key sales opportunities, follow-ups, next steps and deadlines Update CRM / Pipedrive tasks, notes and activities Track designer and client follow-ups Help prepare sales meeting agendas Prepare weekly sales action summaries Follow up quotes, proposals, samples, pricing and client commitments Support the sales team with clear task tracking and accountability 3. Interior Design / SR Interiors Support Prepare designer meeting packs Pull product options from suppliers Build mood boards in Canva, PowerPoint or similar Update FF&E schedules Organise samples and swatch requests Follow up product pricing, availability and lead times Build supplier comparison tables Upload product data, images and specifications to the website if required Prepare “designer shortlist” presentations Help turn product ideas into clear design briefs Support product research for furniture, lighting, bar stools, dining chairs, side tables and accessories Help organise product imagery, dimensions, finishes and supplier notes 4. SketchUp / Design Software Support The ideal person will have some capability in SketchUp or similar design software. Helpful skills include: SketchUp AutoCAD Revit Canva PowerPoint Adobe InDesign / Photoshop Excel / Google Sheets FF&E schedule tools Product presentation tools SketchUp does not need to be at senior designer level, but we would like someone who can understand spatial layouts, furniture placement, basic modelling, room concepts or design presentation support. The Person We Are Looking For You must be: Highly organised Excellent at written and spoken English Confident on email and phone Proactive with follow-up Calm under pressure Detail-focused Comfortable working across multiple businesses and priorities Design-aware and visually capable Able to understand luxury interiors, furniture, lighting and materials Comfortable working with senior people, designers, suppliers and internal teams Able to draft clear, natural, professional emails Able to keep actions moving without constant reminders Trustworthy, discreet and reliable Design Taste & Style Fit We are looking for someone who understands or can quickly learn a refined interiors aesthetic. Our direction is: Contemporary classic Modern curated luxury Material-led Warm, refined and timeless Sculptural but practical Suitable for high-end residential, lodges, apartments and hospitality We are not looking for someone whose taste is overly decorative, highly ornate, mass-market, or trend-led. Required Experience Please apply only if you have experience in at least some of the following: Executive Assistant or Personal Assistant support Calendar and diary management Email drafting and follow-up Meeting notes and action tracking Sales admin or CRM support Interior design support FF&E schedules Mood boards or product presentations Supplier coordination Product sourcing Furniture, lighting, architecture, interiors or property-related work SketchUp, Canva, PowerPoint or similar design tools Nice to Have Experience with any of the following would be highly valuable: SketchUp AutoCAD or Revit Pipedrive CRM WordPress or WooCommerce product uploads Canva presentation design Furniture and lighting sourcing High-end residential interiors Working with interior designers Working with New Zealand or Australian businesses Supplier follow-up across different time zones Preparing product comparison tables Creating design/product shortlists Working Style The director moves quickly and works across strategy, sales, product development, supplier relationships, designers and business operations. The successful person will need to: Listen carefully Capture actions accurately Bring structure to a busy workflow Follow up without being asked repeatedly Draft emails in a professional but natural tone Understand priorities Be comfortable with fast-moving and sometimes incomplete information Ask sensible questions Keep the director focused on the highest-value work This role would suit someone who enjoys being the organiser, follow-up person, design assistant and trusted right hand. Hours & Availability Initial workload: 10–20 hours per week Potential to grow for the right person Some availability during New Zealand business hours required Remote role Long-term opportunity if the fit is strong To Apply Please include: A short summary of your EA experience Any interior design, furniture, lighting, architecture or FF&E experience Examples of mood boards, presentations, FF&E schedules or SketchUp work Your experience with calendar, email and meeting support Your experience with CRM systems, especially Pipedrive if applicable Your software skills Your hourly rate Your availability during New Zealand business hours A short example of a professional follow-up email you have written Why you think you would be a good fit for a hybrid EA / interiors support role Initial workload is likely 10–20 hours per week, with potential to grow. Some availability during New Zealand business hours is required.To Apply