Transaction Support Specialist (Legal Operations Assistant)

We are a California transactional law firm looking for a detail-obsessed legal operations assistant to support our active transaction pipeline. This is an execution role. You will work alongside our attorney, our legal team, and our AI transactions agent to move documents quickly, cleanly, and to our exact standard. We run entirely on the Microsoft 365 ecosystem (SharePoint, Teams, OneDrive, Microsoft Lists, and Word). Legal judgment stays with our attorney. Your job is to make production fast and flawless. What you will do Work alongside our AI transactions agent agent as its human partner: prepare its inputs, run its passes, and route, finalize, and file its output Format every document to our firm standard in Microsoft Word (fonts, spacing, tables, numbering, schedules, and exhibits) with precision Manage comments and tracked changes inside live documents: keep threads organized and clearly mark what is addressed versus still open Save, name, organize, and log all files in SharePoint and OneDrive so nothing is ever lost or duplicated Keep our deliverables and transaction trackers (Microsoft Lists on SharePoint) current at all times: status, owner, next action, and target dates Prepare document packages ahead of our scheduled work sessions As our pipeline evolves, related document and support work falls naturally within this role. Who you are Familiar across the Microsoft 365 ecosystem: SharePoint, Teams, OneDrive, Microsoft Lists, and Word Comfortable and genuinely interested in AI as a daily working partner Reliable, self-directed, and consistent Clear, strong written English Available during Pacific Time business hours on our scheduled work days