Virtual Assistant – Nonprofit Community Organization

About Us The Oakfield Betterment Committee (OBC) is a volunteer-driven nonprofit organization dedicated to improving the quality of life in the Oakfield, NY community. We bring neighbors together through local events, civic initiatives, and community engagement efforts — all powered by a small but passionate team of volunteers who genuinely care about where we live. As we continue to grow our programs and outreach, we're looking for reliable, skilled virtual support to help us stay organized and operate more effectively behind the scenes. About the Role We are looking for a detail-oriented, self-motivated Virtual Assistant to support our day-to-day administrative and communications needs on a part-time, ongoing basis. This is a great opportunity for someone who enjoys meaningful work, appreciates flexibility, and wants to contribute to a community-focused mission. The ideal candidate is proactive, comfortable working independently, and has experience supporting small organizations, nonprofits, or community groups. Responsibilities Calendar & Reminder Management — Maintain and update organizational calendars; set reminders for meetings, deadlines, and events; coordinate scheduling as needed. Website Updates — Make routine content updates to our website (text, images, event listings); no heavy development required — familiarity with basic CMS platforms (e.g., Wix, WordPress, Squarespace) is a plus. Flyer & Graphic Creation — Design simple, on-brand flyers and graphics for events and announcements using tools like Canva or similar. List Maintenance — Maintain and update contact lists, mailing lists, volunteer rosters, and other organizational records in spreadsheets or shared documents. Social Media Scheduling — Schedule and organize posts across our social media platforms (Facebook, Instagram, etc.) using a scheduling tool; assist with content organization and posting calendars. Event Support — Assist with logistics coordination leading up to community events — tracking RSVPs, preparing materials, sending reminders, and supporting day-of communications. Document Handling — Organize, format, and manage documents, meeting notes, templates, and files in shared folders (Google Drive or similar). Ideal Candidate Experience as a Virtual Assistant, Administrative Assistant, or similar role Comfortable working with nonprofits or community organizations Proficient with Google Workspace (Docs, Sheets, Calendar, Drive) Familiarity with Canva or basic graphic design tools Experience with social media scheduling tools (e.g., Buffer, Later, Meta Business Suite) Basic website CMS experience a plus (Wix, WordPress, or similar) Strong written communication skills Highly organized, reliable, and responsive Able to work independently with minimal oversight Familiarity with Upwork time tracking and communication tools Project Details Contract Type Part-Time, Ongoing Contract Estimated Hours 5–10 hours per week (may vary by season and event activity) Schedule Flexible — asynchronous work is welcome; responsiveness within 24 hours on weekdays expected Communication Primarily via Upwork messages and email Location Fully remote — open to applicants worldwide How to Apply Please submit a proposal that includes the following: A brief introduction and overview of your relevant experience Examples of past work supporting an organization, nonprofit, or small business (links or attachments welcome) Your familiarity with the tools mentioned above Your availability and proposed hourly rate We look forward to finding a great long-term fit for our team! The Oakfield Betterment Committee is a volunteer-run nonprofit. We value reliability, initiative, and a genuine interest in