Virtual Assistant / Operations Coordinator for High-End Design Studio

Job Title: Supply Chain Coordinator/Administrative Assistant We are a California based exterior and landscape design studio specializing in high end residential projects, outdoor living, garden design, furnishings, and curated vintage / antique pieces. We are looking for a highly organized, reliable virtual assistant / operations coordinator to help with all facets of the company. This role would support both the design side of the business and our online inventory / selling platforms. Responsibilities may include: managing and updating online inventory assisting with Shopify product listings and organization managing 1stDibs and other selling platforms coordinating with contractors, vendors, and team members tracking project deadlines and follow ups assisting with scheduling and calendar coordination drafting and responding to client emails helping organize project information, photos, files, and notes following up by phone or email with vendors, contractors, shippers, and clients checking on order status, delivery timelines, estimates, and outstanding items helping keep projects moving and making sure deadlines are not missed assisting with basic bookkeeping organization or QuickBooks related tasks experience in branding a plus experience with plants, design and landscape a plus We are looking for someone who is proactive, detail oriented, responsive, and comfortable helping manage many moving pieces at once. Strong written communication is important, as this person may help with client emails, vendor follow ups, and internal coordination. Experience with any of the following is a plus: Website management Shopify 1stDibs or other resale / inventory platforms QuickBooks Canva Google Workspace project management tools design, interiors, landscape, antiques, or home furnishings Spanish language skills Spanish is a plus, but not required. Because we are based in Los Angeles, we would like someone who can have set working hours that overlap with our business hours in Pacific Time. The current need is approximately 20–40 hours per week, depending on active projects and workload. This role may also involve making phone calls as needed to check on the status of orders, deliveries, contractor updates, scheduling, and other project details. We can work out a virtual phone number or call system for outbound and inbound calls. We are looking for someone who can become a regular part of our workflow and help support the company long term. Please include: your availability and time zone your hourly rate relevant experience software / platform experience whether you are comfortable making phone calls whether you have experience with Shopify, QuickBooks, 1stDibs, or inventory management your earliest start date