Virtual Assistant with Bookkeeping Experience

We're looking for a detail-oriented, proactive virtual assistant to support our finance and daily operations. This role blends bookkeeping with inbox and communications management, so we need someone who is equally comfortable reconciling transactions and drafting a tactful email on our behalf. What You'll Do • Manage day-to-day bookkeeping in QuickBooks, including categorizing transactions, reconciliations, and keeping the books clean and current • Handle expense and card workflows in Ramp and banking activity in Mercury • Manage our inbox: triage, organize, respond to routine messages, and flag what needs our attention • Communicate with vendors, clients, and internal contacts clearly and diplomatically, including over Slack • Keep our workspace organized in Notion and coordinate communication across Slack • Take initiative to understand the details behind each task rather than waiting for step-by-step instructions • Document your work by creating clear standard operating procedures (SOPs) so we always know what was done and how Basic Qualifications • Proven bookkeeping experience with QuickBooks, Ramp, and Mercury • Experience with Notion and Slack for documentation, organization, and team communication • Strong written communication and a tactful, professional tone in all correspondence • High level of initiative and resourcefulness — you dig in to understand tasks and get them done without hand-holding • Ability to build and maintain operational procedures that keep our workflows transparent and repeatable • Excellent organization, accuracy, and attention to detail • Reliable, responsive, and comfortable working independently Preferred Qualifications • Experience supporting a small business or startup • Familiarity with additional tools for scheduling, task management, or document organization