Virtual Business Assistant (Part-Time)

About the Role I’m looking for a reliable Virtual Assistant to support my construction and development business. This position focuses on administrative operations, permitting, customer communication, and helping keep projects moving efficiently. Experience in construction, permitting, real estate, engineering, or project coordination is highly preferred. Responsibilities Upload permit applications and documents to county and city websites Submit required documents and monitor permit status Communicate with county officials, inspectors, subcontractors, and clients Answer incoming business phone calls and emails Organize project files and maintain digital records Prepare estimates, proposals, and other business documents Track project deadlines and follow up on outstanding items Conduct online research for permitting requirements and vendors Assist with CRM updates and lead tracking Support sales activities, including responding to inquiries, following up with prospective clients, and scheduling appointments Perform additional administrative tasks as assigned Qualifications Strong computer skills Proficient in Microsoft Office (Excel, Word, Outlook) Excellent written and verbal communication Comfortable navigating county, city, and government websites Strong organizational and multitasking abilities Experience using AI tools (ChatGPT, Microsoft Copilot, etc.) is a plus Construction, engineering, real estate, or permitting experience is preferred but not required Ideal Candidate Self-starter who requires minimal supervision Detail-oriented and highly organized Comfortable speaking with clients and government agencies Professional phone etiquette Problem solver with a positive attitude Sales or customer service experience is a strong plus This role offers the opportunity to grow into a larger operations or project coordination position as the company expands.