Executive Assistant & Operations Coordinator

About Us Marva Lewis McKnight Consulting LLC is a meeting and event management firm specializing in conferences, nonprofit events, church events, and strategic planning. We are seeking an organized, proactive professional to provide executive and operational support to the President. Position Type - Part-Time Contractor Remote (Atlanta based a plus) Approximately 15–20 hours per week Flexible schedule with occasional evening availability during events Position Summary The Executive Assistant & Operations Coordinator serves as the right hand to the President, ensuring that administrative, financial, and operational functions run smoothly. The ideal candidate is detail-oriented, tech-savvy, highly organized, and comfortable managing multiple priorities simultaneously. Primary Responsibilities Executive Support Manage and maintain calendars and appointments. Coordinate meetings and scheduling. Monitor deadlines and follow-up items. Prepare agendas and meeting notes. Manage email communications and draft responses. Support busy entrepreneur with daily operations. Coordinate travel arrangements for the President and events planning team. Operations & Administration Create and send invoices to clients. Track payments and outstanding balances. Track expenses (clients & contractors) and maintain system for record keeping Maintain electronic filing systems - Google Drive and Dropbox files. Organize contracts and client documents. Prepare reports and spreadsheets. Coordinate social media content, photos, videos. Coordinate follow up with business prospects and assist with the preparation of the proposals. Assist with the coordination of contractor timesheets and payment processing Event Planning Support Assist with vendor sourcing. Communicate with vendors and venues. Track vendor contracts and deliverables. Assist with speaker communications. Assist with onboarding of new clients, events & vendors. Maintain event timelines and checklists. Client Relations Follow up with clients regarding outstanding requests. Coordinate virtual meetings. Provide exceptional customer service. Maintain confidentiality. Preferred Qualifications 3+ years of executive assistant, operations, or administrative experience. Experience supporting entrepreneurs or small businesses. Experience in meetings, hospitality, nonprofit organizations, or event planning preferred. Strong written communication skills. Ability to work independently. Technical Skills Experience with: Google Workspace Microsoft Office Slack Zoom Asana QuickBooks Canva (preferred) Cvent or event technology platforms (a plus) Characteristics We Value Anticipates needs before being asked Strong follow-through Excellent judgment Highly organized Calm under pressure Adaptable and resourceful Professional and discreet