Experienced Executive Assistant Needed

Executive Assistant to Principal Solicitor – Legal & Financial Services (Long-Term Role) Job Post I am the Principal Solicitor of a Sydney-based law firm specialising in financial services, compliance and corporate advisory. I am looking for a highly capable, detail-oriented Executive Assistant to work with me long-term and become a trusted operational partner. This is not a basic admin role. I need someone who can think ahead, organise complexity, and keep me operating at a high level. You will be working directly with me across legal practice management, business development, diary management, document coordination, and general executive support. This role is ideal for someone who: Has worked as an EA to a lawyer, consultant, founder or senior executive Is extremely organised and proactive Communicates clearly and professionally in English Is comfortable handling confidential and sensitive information Enjoys structure, systems, and bringing order to busy workflows Can work independently without constant supervision Key Responsibilities Diary and calendar management across multiple matters and time zones Email management and drafting professional responses Preparing documents, engagement letters, proposals, and presentations Coordinating meetings, follow-ups and reminders Managing task lists and priorities Assisting with marketing materials, events and conference preparation Liaising with clients, accountants and other professionals General executive and practice support Skills Required Excellent written and spoken English High attention to detail Strong organisational ability Comfortable with Microsoft Office, Google Workspace, and task management tools Ability to learn legal workflows quickly Professional discretion and confidentiality Initiative — you don’t wait to be told what to do Legal industry experience is highly regarded but not essential if you have supported senior professionals before. Working Arrangement Remote, flexible hours Approx. 15–25 hours per week to start, increasing over time Long-term engagement preferred Must be responsive during Australian business hours (AEST) How to Apply Please include: A brief summary of your experience supporting senior executives An example of how you improved organisation or workflow for a previous employer Your hourly rate Confirmation of availability during Australian business hours Shortlisted candidates will be given a small paid task to assess suitability. This is an opportunity to become a key part of a growing legal practice and work closely with a principal who values initiative, trust and long-term collaboration.