Bookkeeper for Small Shopify Art Business — QBO Setup, Catch-Up, + Ongoing Monthly Services

Job Description: We are looking for an experienced bookkeeper for a three-phase engagement: initial QuickBooks Online setup, a catch-up project covering January through June 2026, and ongoing monthly bookkeeping. All three phases are part of this engagement and we expect the same bookkeeper to handle all three. Seeking individual with experience working with small, micro businesses or start ups. About the Business: Bookshelf Anatomy, LLC is a small, single-owner art business based in Washington State. The business sells original artwork online via Shopify, wholesale online account through Faire, and occasionally at local art fairs. Revenue averages approximately $1,000/month. Transaction volume is approximately 50 transactions per month across sales and expenses. Phase 1: Initial Setup (One-Time Fixed Fee) Properly set up QuickBooks Online account Build a chart of accounts appropriate for a small art/retail business in Washington State Configure and test the Shopify-to-QuickBooks Online integration Ensure gross sales, discounts, refunds, Shopify fees, and sales tax collected are mapping correctly into the correct QuickBooks accounts Provide a brief written summary of how the system is set up and what the owner needs to know Phase 2: Catch-Up Bookkeeping January through June 2026 (One-Time Fixed Fee) Enter and categorize all transactions from January 1, 2026 through June 30, 2026 Reconcile bank account and payment processor for all six months Deliver a profit and loss statement and balance sheet for each month and a six-month summary Flag any transactions that require clarification from the owner Phase 3: Ongoing Monthly Bookkeeping (Fixed Monthly Fee) Categorize and enter expenses Enter occasional cash sales from local art fairs Reconcile one bank account and one payment processor Deliver a monthly profit and loss statement and balance sheet by the 15th of the following month Flag anything unusual or concerning Requirements: QuickBooks Online ProAdvisor certification required Demonstrated experience setting up Shopify-to-QuickBooks Online integrations Familiarity with Washington State sales tax considerations preferred Based in the United States Strong written communication in English Reliable and responsive — replies expected within 24-48 hours Engagement Terms: Please quote three separate fixed fees in your application: one for Phase 1 setup, one for the Phase 2 catch-up project, and one for the ongoing Phase 3 monthly retainer. We are not looking for hourly billing for any phase. To Apply: Describe your experience setting up QuickBooks Online for Shopify businesses. Explain how you handle the Shopify-QBO integration, specifically how you map gross sales, fees, refunds, and sales tax. Include your proposed fixed fee for Phase 1, Phase 2, and your proposed monthly rate for Phase 3.