Admin Assistant

We’re looking for a highly organized, detail-oriented Administrative Assistant to support our growing real estate investment company. This role is focused on helping our operations team stay organized by handling data entry, reporting, meeting support, and a variety of administrative tasks behind the scenes. This position is ideal for someone who enjoys working with data, following systems, and ensuring information is accurate and up to date. You’ll play an important role in helping our leadership team make informed decisions by keeping our internal information organized and current. Your primary responsibilities will include: Accurate data entry into our CRM and internal systems. Updating spreadsheets, databases, and reports. Assisting with weekly KPI tracking and reporting. Running reports and gathering data for management. Preparing information for weekly leadership and team meetings. Scheduling and hosting virtual meetings when needed. Maintaining organized files, folders, and documentation. Assisting multiple members of our administrative team with day-to-day operational tasks. Performing research and gathering information to support projects. Helping improve and maintain internal systems and processes. Providing general administrative support as new projects arise. The ideal candidate: Has previous administrative or virtual assistant experience. Is highly organized and extremely detail-oriented. Enjoys working with spreadsheets, reports, and data. Has excellent written and verbal English communication skills. Is proficient with Microsoft Office and Google Workspace. Learns new software quickly and is comfortable using multiple systems. Can prioritize tasks and manage multiple projects simultaneously. Works independently while meeting deadlines with minimal supervision. Takes initiative and enjoys solving problems. Preferred Qualifications: Experience working for a real estate investment company, wholesaling company, or house-buying business is highly preferred. Familiarity with the off-market real estate industry, including acquisitions, dispositions, transaction coordination, lead management, and CRM systems. Experience with platforms such as GoHighLevel, Follow Up Boss, Podio, CallRail, or similar real estate software is a plus. Understanding of KPIs, reporting, and operational support within a real estate business is highly desirable. We’re looking for someone who wants to become a long-term member of our team. As our company continues to grow, this role will continue to expand with new opportunities and responsibilities. We value reliability, organization, accuracy, and a positive attitude. When applying, please tell us: About your administrative experience. Whether you’ve worked for a real estate investment, wholesaling, or house-buying company. Which CRM and software platforms you’ve used. Your experience with data entry, reporting, and KPI tracking. Why you believe you’d be a great fit for this position.