Bookkeeper for Not for Profit 503C5 Quickbooks Reconciliations

Upwork Job Description Job Title Senior Accountant – Quarterly Reconciliations (Multi-Employer Welfare Fund & 3 Labor Unions) Job Overview We are seeking a detail-oriented Accountant to handle quarterly reconciliations and financial oversight for a Multi-Employer Welfare Fund and its three (3) associated Labor Unions. The ideal candidate will have extensive experience in Taft-Hartley/multi-employer benefit funds, labor organization accounting, and tracking complex multi-entity transactions, employer contributions, and inter-company/inter-entity billings. Key Responsibilities 1. Multi-Employer Welfare Fund Reconciliations Perform comprehensive quarterly bank and investment account reconciliations across all fund accounts. Reconcile employer contributions, remittance reports, and accounts receivable against bank deposits and participant records. Reconcile premium payments, claims disbursements, and administrative fees against third-party administrator (TPA) and carrier reports. Audit and reconcile inter-fund transactions and general ledger accounts. 2. Labor Union Financial Reconciliations (3 Entities) Prepare quarterly bank reconciliations for all operating, payroll, and reserve accounts for 3 labor union entities. Reconcile membership dues receipts, per capita tax payments, and fee collections. Reconcile inter-entity receivables/payables between the unions and the Welfare Fund (e.g., shared administrative expenses, rent allocation, cost-reimbursement agreements). 3. Reporting & Audit Readiness Prepare quarterly financial statements (Balance Sheet, Statement of Revenues & Expenses) and trial balances for each entity. Maintain clean workpapers and reconciliation schedules ready for annual CPA audits, Department of Labor (DOL) Form 5500, and Form LM-2/LM-3 compliance filings. Identify discrepancies, variance anomalies, or unposted transactions and coordinate with our internal team to resolve them promptly. Project Details & Scope Engagement Type: Ongoing Quarterly Contract (Part-Time / Project-Based). Estimated Hours: ~15–25 hours per quarter (varies based on transaction volume and initial setup). Work Location: 100% Remote. Budget: Open to Fixed-Price per quarterly cycle or Hourly Rate depending on experience.