Executive Assistant & Growth Coordinator | Social Media, Marketing, Research & Project Management

Executive Assistant & Growth Coordinator (U.S. Based) I am seeking a highly organized, technologically savvy, and action-oriented Executive Assistant to help manage multiple business ventures, marketing initiatives, and special projects. This is not a traditional administrative assistant position. I need someone who can think independently, solve problems, conduct research, manage projects, coordinate social media activities, make phone calls, follow up with contacts, and help execute business initiatives from start to finish. The ideal candidate is comfortable working with technology, AI tools, social media platforms, and business software. They should be confident communicating with people, highly organized, and capable of taking ownership of projects without constant supervision. Current Projects Growlio A restaurant profitability and operations platform designed to help restaurant owners improve margins, control costs, and grow their businesses. Book Publishing I am preparing to self-publish a novel and need assistance coordinating publishing, marketing, promotional activities, and launch planning. Business Development Research, outreach, lead generation, partnerships, marketing initiatives, and special projects. Responsibilities Executive Support • Manage projects and priorities • Organize schedules and deadlines • Coordinate meetings and follow-up activities • Prepare summaries and action plans • Maintain organized project documentation Social Media Management • Assist with LinkedIn growth initiatives • Schedule and manage social media content • Coordinate content creation • Track engagement and performance • Help build brand awareness for Growlio and other projects • Work with content creators and freelancers when needed Marketing & Growth • Assist with webinar coordination • Research marketing opportunities • Help identify lead generation opportunities • Build and maintain prospect lists • Coordinate outreach campaigns • Support customer acquisition efforts Book Publishing Support • Coordinate self-publishing activities • Research publishing resources • Assist with launch planning • Identify promotional opportunities • Coordinate outreach to reviewers, podcasts, influencers, and media contacts Research & Business Support • Research vendors, software, tools, and service providers • Research franchise organizations, restaurant groups, and industry contacts • Gather competitive intelligence and market data • Prepare concise summaries and recommendations Communication & Outreach • Make outbound phone calls • Follow up with prospects and vendors • Coordinate appointments and meetings • Communicate professionally with business contacts • Assist with relationship management Technology & AI • Utilize AI tools to improve efficiency • Assist with automation projects • Learn and adopt new software quickly • Manage CRM and project management systems • Troubleshoot basic technology issues independently Required Qualifications • Must be based in the United States • Excellent written and verbal communication skills • Strong organizational and project management skills • Comfortable making outbound phone calls • Strong research abilities • Tech-savvy and comfortable learning new software • Experience using AI tools such as ChatGPT and similar platforms • Experience with social media management • Self-motivated and highly organized • Strong follow-through and attention to detail Preferred Experience • Executive Assistant experience • Marketing or business development experience • Social media management experience • Publishing or book marketing experience • Startup experience • CRM experience • Project management experience • Restaurant or franchise industry experience The Ideal Candidate You are: • Extremely organized • Technology savvy • Comfortable with AI tools • Confident on the phone • Resourceful and proactive • Action-oriented • Able to manage multiple projects simultaneously • Comfortable working independently You are not: • Waiting for constant direction • Afraid to pick up the phone • Easily overwhelmed by competing priorities • Looking for a purely administrative role Hours & Compensation • Part-time to start (10–20 hours per week) • Potential for long-term growth • Hourly compensation based on experience and proven ability to execute