General Virtual Assistant | Administrative & Business Support (Philippines)

We are looking for a reliable, proactive, and highly organized Virtual Assistant based in the Philippines to support our growing business with day-to-day administrative and operational tasks. This is a long-term opportunity for someone who enjoys keeping things organized, solving problems, and helping a business run efficiently. You'll work closely with the business owner, assisting with a variety of administrative, coordination, and support tasks. Key Responsibilities Administrative Support Manage emails and organize inboxes Schedule appointments and coordinate calendars Prepare documents, reports, and presentations Organize files and maintain digital records Perform accurate data entry and spreadsheet management Assist with document creation and formatting General Virtual Assistance Conduct online research Handle routine administrative requests Follow up on outstanding tasks and action items Coordinate with clients, suppliers, and team members Maintain organized workflows and task tracking Assist with business projects as needed Customer & Client Support Respond to emails and inquiries professionally Schedule meetings and appointments Help maintain excellent communication with clients Escalate important issues when necessary Business Operations Support Assist with process documentation Help improve administrative systems and workflows Track deadlines and ensure tasks are completed on time Support various operational and project-based activities Required Skills Excellent written and spoken English Previous experience as a Virtual Assistant, Executive Assistant, or Administrative Assistant Strong organizational and time management skills Excellent attention to detail Ability to prioritize multiple tasks effectively Strong problem-solving skills Professional communication skills Ability to work independently with minimal supervision Technical Skills Must be comfortable using: Google Workspace (Docs, Sheets, Drive, Gmail, Calendar) Microsoft Office (Word, Excel, PowerPoint, Outlook) Zoom or Google Meet Canva (basic knowledge is a plus) Experience with any of the following is an advantage: Trello Asana ClickUp Monday.com Notion GoHighLevel HubSpot Slack ChatGPT or other AI productivity tools What We're Looking For The ideal candidate is: Reliable and dependable Highly organized Proactive and takes initiative Responsive during working hours Able to maintain confidentiality Detail-oriented and accurate Comfortable learning new software and systems Positive, professional, and solutions-focused Nice to Have Experience supporting business owners or executives Project coordination experience CRM experience Social media or basic marketing support Basic bookkeeping or invoicing experience Customer service experience What Success Looks Like Success in this role means: Administrative tasks are completed accurately and on time. Communication is clear, professional, and prompt. Calendars, files, and documents remain well organized. Projects stay on track with minimal follow-up. The business owner can focus on higher-value work, knowing daily operations are well supported. You consistently identify ways to improve efficiency and help the business run more smoothly. Why Join Us? We're looking for someone who wants to become a valued part of our team, not just complete tasks. If you enjoy creating order, solving problems, and supporting a growing business, we'd love to hear from you. This is a long-term opportunity with room to grow as the business grows. When applying, please include: Your resume A brief introduction about yourself Examples of businesses you've supported The tools and software you're most comfortable using Your internet speed Your expected hourly rate (USD) Your availability and preferred working hours