Property Prep & Project Bookkeeper / Ops Admin | QuickBooks Pro

About Us: We started Shifted to crack the chaos from deciding the list to the open house. Our teams go in and help sellers make order from messes and get top dollar for their home. If you've ever sold a house and wished you had a fairy godmother, you know the need! Join us and make the prep experience better for sellers. About the Role: We are seeking a fractional Bookkeeper & Operations Administrator to be our financial and administrative backbone across our business entities. In this role, you will act as the crucial bridge between our field operations and the office. You will manage the daily administrative rhythm of data tracking alongside standard QuickBooks Online system management, project tagging, and vendor payouts. Start: @August 1 Key Responsibilities: - Daily Site & Hours Reconciliation: Conduct daily administrative reconciliations by reviewing field reports from site leads to verify subcontractor hours and track daily project progress. - Field Scheduling: Manage the scheduling and coordination of field-based 1099 subcontractors to ensure projects stay on track. - QBO System Management: Maintain our financial systems in QuickBooks Online, utilizing built-in time-tracking and project tagging features to ensure clean, automated operational data. - Weekly Reconciliations: Execute weekly bank and account reconciliations to ensure precise project costing and up-to-date tracking. - Invoicing & Payouts: Handle client invoicing and manage automated 1099 payouts to our vendors and subcontractors. - Cross-Entity Tracking: Maintain accurate and distinct financial tracking across our multiple entities, ensuring clean, tax-compliant bookkeeping. Requirements - Proven experience as a QuickBooks ProAdvisor or specialized project/operations bookkeeper. - Strong administrative and scheduling skills, with an ability to comfortably interface with site leads to capture operational data. - Comfortable managing project costing, time-tracking, and 1099 vendor payouts within QBO. - A hawk's eye for detail balanced with a practical, startup-friendly attitude.