What does a LearnShare learning Management system specialist do?
A LearnShare learning Management system specialist configures the platform to host training content, manages user access and enrollments, and generates data reports for stakeholders. This role focuses on the technical administration of the ULTRUS LearnShare LMS rather than instructional design or content creation. The specialist builds the digital infrastructure that allows employees to access courses, complete assessments, and track their progress. They translate organizational training requirements into functional system settings and automated workflows.
- Configure admin screens, roles, and vocabulary to match the organization’s specific learning structure and security needs. Use the Course Import Wizard to upload and update AICC or SCORM content packages through the File Manager. Manage video assets by embedding rich text or HTML code via the Platform Management Tools. Maintain the course catalog by editing metadata and ensuring all learning resources display correctly for end users.
- Assign user roles and permissions within the People and Security module to control access to sensitive training materials. Enroll individuals or groups into instructor-led training sessions and self-paced eLearning courses. Monitor enrollment status and completion data to verify that learners receive the correct notifications. Operate the email queue to send automated announcements and reminders to the LMS community based on trigger events.
- Produce standard and ad hoc learning reports using OData queries and the LearnShare Platform API. Build dashboards that visualize key metrics such as course completion rates and assessment scores for management review. Configure the Evaluation Tool to collect Level 1 and Level 3 feedback from participants after training events. Schedule recurring reports to distribute performance data to stakeholders without manual intervention.
How to hire a LearnShare learning Management system specialist on Upwork
Step 1: Post a job
Define your specific LMS configuration and content management needs clearly. Use the Job Post Generator powered by Uma™, Upwork's Mindful AI to draft a precise description. Describe your requirements in a few sentences, and Uma creates a tailored post for this role. You can write a new post, update a saved draft, or reuse an existing one.
- Specify whether you need initial platform setup, AICC/SCORM package imports, or ongoing user permission management.
- List required deliverables such as custom course catalogs, scheduled class sessions, or ad hoc learning reports.
- Include technical details like API integration needs via OData queries or Script Widget customization.
Step 2: Evaluate candidates
Look for portfolios that demonstrate hands-on experience with LearnShare’s admin tools and reporting features. Uma runs instant video interviews and builds shortlists with side-by-side comparisons to help you assess fit quickly.
- Verify experience using the Course Import Wizard and File Manager to upload and replace content packages.
- Check for examples of configured dashboards and distributed reports that track enrollment and completion data.
- Confirm familiarity with People and Security settings to assign roles and control user access effectively.
Step 3: Interview your top choices
Discuss their approach to managing learning operations and handling technical LMS challenges. Schedule and conduct interviews within Upwork Messages, which generates an immediate transcript and summary after each session.
- Ask how they manage email queues and announcements to keep learners informed about new resources.
- Request examples of Level 1 and Level 3 evaluations they have built using the Evaluation Tool.
- Inquire about their process for troubleshooting SCORM content issues or updating rich text HTML embeds.
Step 4: Agree on scope and begin work
Set clear milestones for configuration tasks, content uploads, and report generation. Use Upwork Messages and the contract workroom for all communication and project management, while identity verification, payment protection, hourly tracking, and project funds secure the engagement.
- Define specific deadlines for importing course materials and configuring user permissions for different groups.
- Establish a schedule for producing standard and ad hoc reports to monitor training effectiveness.
- Agree on protocols for managing facilitated sessions and updating the course catalog regularly.
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