3 Interview Follow-Up Email Templates You Can Copy-Paste

3 Interview Follow-Up Email Templates You Can Copy-Paste

After putting in all of the hard work for an interview, remember to send a follow-up email whether you want the job or not. A quick email thanking the interviewer for their time adds a personal touch that can go a long way.

Follow-ups provide opportunities to leave a positive impression by expressing your interest and enthusiasm while demonstrating your personality and soft skills. Going the extra mile to send a quick note can set you apart from other candidates, and even if you don't get the position, you could be kept in mind for future openings.

The people you have your interview with will likely be your future coworkers; they want to choose the candidate that will be good at their job and also be the right cultural fit.

These interview follow-up email templates make sending a thank-you note quick and easy. Just copy the template, fill in your information, and hit send.

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Interview follow-up email examples

You can write a follow-up thank-you note in just a few minutes with the right template. Interviewers take time out of their day to meet with potential candidates. A quick thank-you email shows that you’re interested in the position and that you appreciate their time and effort.

End your interviews on a positive note. First impressions set the tone, but the final impressions are the freshest and what people tend to remember most—the recency effect. Sending a follow-up can also help keep you at the top of your interviewer's mind.

Have you ever finished an interview and realized that you forgot to mention something important and relevant to the position? Instead of kicking yourself, include it in your follow-up. This could be an opportunity to reinforce why you're the best candidate for the job and express your gratitude—balance self-promotion with gratefulness.

Use these quick and easy interview follow-up examples as inspiration:

After a phone screening

Hi Gavin,

I wanted to send a quick thank-you for taking the time today to talk with me about the email marketing position at Hoopi. I enjoyed learning more about the role and Hoopi’s company culture. I think this is a great fit for me.

I’m very excited about this opportunity and look forward to meeting more members of the team.

If you need anything else from me or have any questions, please feel free to reach out. I’m looking forward to hearing about the next steps in the process.

Thanks again for your time,

Jared

After meeting with the hiring manager

Hi Mr. Gilfoyle,

Thank you for taking the time to meet with me today and talk about the UX designer position in more detail. I enjoyed discussing rebranding and the new design direction that Pied Pepper would like to go in. I could see myself being part of your team.

Pied Pepper's commitment to diversity and giving back to local communities was one thing that stood out. I think this position is a good fit for me because I was heavily involved with redesigning the front end of the DeliveryDart app last year.

If you have any other questions for me, please feel free to reach out.

Thank you again for your time,

Dinesh

After a late-stage panel or final interview

Hi Laurie,

Thank you for taking the time to speak with me today. I have enjoyed learning more about how the product development team is looking to run additional paid campaigns on Braviga’s social media channels.

After meeting with you and other team members and learning more about Braviga's goals, I believe my experience with A/B testing and creating ads that convert can help with increasing social media sales.

Please let me know if you have any other questions or would like me to clarify anything.

Thank you again for your time,

Erlich

Interview follow-up email templates

You can use a template to make writing a follow-up email quick and easy. Make sure to save your favorite templates so you can reuse them later on with appropriate adjustments. Templates help with writer's block and give you a great starting point for your email. Just fill in your information, add any personal touches that you think help, and you're ready to send.

Key content elements

A great follow-up email is short and sweet. It should get straight to the point while still feeling authentic and genuine. Follow-up emails are a chance to showcase your in-demand soft skills, like empathy, positivity, and communication, that make you a valuable team member.

When writing a follow-up email after an interview, you can personalize the message but make sure it includes these key content elements:

  • Use the interviewer's name. Address your interviewer by name, so it feels personal and genuine.
  • Express gratitude. Thank your interviewer(s) for the time they spent with you.
  • Highlight what you liked about the company. Note specific points that show you were engaged and listening.
  • Show your interest. Reinforce your interest and enthusiasm in the position.
  • Provide additional information if needed. Send any samples or follow-up information requested by your interviewers.
  • Use a professional email signature. Be professional and use an email sign-off with your name and additional contact information.

Template 1: Quick thank-you


Subject Line: Thanks for your time today/yesterday, [Name]

Hi [interviewer's name],

I appreciate your taking the time to talk with me [today/yesterday] about the [position] opening. I enjoyed learning more about [insert company] and the [insert specific] position.

The company's views on [company culture, mission, or values] really resonated with me. I would love to be a part of this mission.

I’m excited about the opportunity to join [company] and would love to continue to learn more about the role.

I hope I answered all of your questions. If you need anything else from me, please feel free to reach out!

Thank you again for your time,

[Name]

[Email]

[Phone number]

Template 2: Follow-up with additional information

Hi [Name],

Subject line: Great speaking with you [today/yesterday] regarding [position]

I enjoyed our conversation [yesterday/today] about the [position] at [company]. I’m excited about the opportunity and look forward to meeting other team members and learning more about what I can bring to the role.

We had discussed [insert topic], and I wanted to follow up with more [samples, etc.] as requested. I believe my experience with [skill] can help contribute to [goal of the role or company].

If you need anything else from me or have any additional questions, please don't hesitate to reach out.

Thank you again for your time,

[Name]

[Email]

[Phone number]

Template 3: Following up to check on interview status

Subject line: Following up on [position] role

Hi [Name],

Thank you again for taking the time to speak with me about the [role] at [company]. I wanted to see if there were any updates on the interview process or if you needed anything else from me.

I’m excited about the opportunity to be a part of the [team] and help [company] [goal the role will help with]. I think this position is a great fit for my skill set [quick why], and I would love to keep the conversation going.

Please let me know if you have any further questions from me.

Thank you,

[Name]

[Email]

[Phone number]

Interview follow-up tips

Feeling anxious before and even during an interview is completely normal. You can help prepare for your next interview with these tips and tricks to help be less nervous. Depending on the position and company, you may need to do several interviews with different team members or even the company's leadership. After you breathe a sigh of relief after each interview, remember you still have one more task to check off your list: the follow-up.

Following up shows interest and enthusiasm and could be the tiny detail that makes you the top choice for the role. Strategizing the follow-up email is essential, from figuring out what to say to when to send.

What to say

What to say during a follow-up email depends on where you are in the interview process. Early in the interviews, after you meet with a recruiter or hiring manager, send a quick thank-you to express your interest and gratitude. If you’re still waiting to hear back with the next steps in a week, you can send a follow-up asking for an update.

Follow-ups typically fall into one of three categories:

  • Thank-you notes
  • Additional information the interviewer requested
  • Status updates

The tone of the emails should express confidence without being too presumptuous or pushy. You want to sound like you know you're qualified for the job and did well in the interview without assuming you’ve already gotten the job. These are some signs that your interview went well and you’re moving on to the next stage or getting an offer.

When to send a follow-up email

Once you figure out what you want to say, the next step is to figure out when you want to send your email. If your interviewer requested additional samples or more information, send that as soon as possible after the interview.

If you want to send a thank-you email, the typical timeframe is 24 to 48 hours. After sending a thank-you note, wait five to seven days before sending a follow-up asking for a status update if you have yet to hear back.

Recruiters and hiring managers are busy and often do multiple interviews in a day, sometimes for different positions. You could accidentally fall through the cracks. How quickly you hear back from an interview can vary from company to company and even role to role. The higher a position is, often the longer it will take. A follow-up is a great way to check in and make sure they remember you.

Pro Tip: When you talk to the recruiter or hiring manager, ask what the interview process looks like and how quickly you should expect to hear back, so you know when to follow up again.

How to customize the templates

Follow-up email templates and examples are great when you're unsure what to say. They can also help you hit all the key points a follow-up should have. When using a template or an example, make sure you personalize it and double-check for any spelling or grammar mistakes before pressing send.

You don't want your interviewer to see any errors or know that you used a template; this can be a red flag and hurt your chances. Copy and paste the template into a Word document with a grammar checker like Grammarly. Double-check that you've filled in all the blanks with your name, role, and company and removed any filler content.

Interview follow-up FAQs

What do you say in a follow-up email after an interview?

Always say thank you first in a follow-up email after an interview and express gratitude for their time. If the interviewer requests more information, you can attach it in a follow-up email and pair it with a thank-you.

Sometimes when put on the spot, you might forget to mention something important; a follow-up is an opportunity to add any extra information that you left out during the interview. You can also check in and ask for any updates if you haven't heard anything after a week or so.

How do you write a short follow-up email after an interview?

Start by saying thank you for their time and then expressing interest in the job. You can mention any specific points you talked about for the job or the company to show that you were engaged. Wrap it up by letting them know they can reach out to you if they have any more questions. Use a follow-up email template and then fill in your information to make it quick and straightforward.

How soon should you send a follow-up email after an interview?

A good rule of thumb is to send your quick thank-you 24 to 48 hours after an interview. If you need to send any additional information as requested by the interviewer, do it the same day (if possible). When waiting to hear back on the next steps or find out if you got the job, wait at least five business days to a week before sending a follow-up to check in.

What should you avoid saying or asking in a follow-up email?

Avoid asking, "Did I get the job?" and instead convey your interest in the position and ask for clarification on the next steps. You want to show enthusiasm but not seem overly eager or desperate. Confidence is key, but overconfidence can be a turn-off.

Should you ask clarifying questions in a follow-up email?

Recruiters and hiring managers give you their email for a reason; they want to keep the line of communication open during the interview process. If you have logistical questions about the interview process or the job, you can email the recruiter for more information. You can direct any job-specific questions you didn't get to during the interview to the hiring manager. Avoid acting as if you've already gotten the job; instead ask only questions relevant to the current stage of the interview process.

Should you send a follow-up to every person you interviewed with?

Ideally, you should send a personal thank-you email to every person that you interview with. While you can use a template, try to add a personal touch to each email, so the emails don't look identical. Your interviewers may discuss you as a prospect later and share their thank-you notes. Try changing the structure and adding a sentence or two for each interviewer about what you talked about specifically in the interview.

Conclusion

Writing a follow-up email after an interview could be the factor determining whether you get the job or someone else does. Follow-up emails convey your interest in the position as well as show initiative.

How to write a winning follow-up email

  • Say thank you
  • Express interest
  • Use an appropriate template
  • Fill in the blanks
  • Add personal touches
  • Show willingness to answer any questions

Taking a few minutes to say thank you and showing your enthusiasm for the position keeps you at the top of the interviewers’ minds and may be what sets you apart from your competition.

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Author Spotlight

3 Interview Follow-Up Email Templates You Can Copy-Paste
Cassie Moorhead
Content Writer

Cassie is a storyteller and content creator with over eight years of experience helping brands communicate to their customers through different channels. She enjoys finding new coffee shops to work from and spending time in nature with her dog, Sweeney.

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